Provide day-to-day administrative and executive support to the assigned U.S.-based executive and client team.
Manage calendars, appointments, meetings, and schedule changes.
Coordinate and confirm meetings with internal and external contacts.
Arrange business travel, including flights, hotels, ground transportation, itineraries, and related travel details.
Assist with administrative requirements that arise as client projects progress.
Monitor assigned communications and follow up on action items as required.
Prepare correspondence, documents, reports, presentations, and other business materials when needed.
Assist with expense documentation, invoices, receipts, and other administrative records.
Maintain accurate and organized records of schedules, travel arrangements, meetings, and assigned activities.
Coordinate across U.S. Central and Pacific Time stakeholders when required.
Handle sensitive personal, business, travel, financial, and other confidential information with a high degree of discretion.
Perform other administrative and executive-support responsibilities reasonably related to the role.
Requirements
Previous experience as an Administrative Assistant, Executive Assistant, Personal Assistant, Team Lead, Operations Lead, or similar role requiring significant administrative coordination.
Experience supporting senior executives or U.S.-based clients is strongly preferred.
Demonstrated maturity and sound judgment when dealing with senior stakeholders.
Strong calendar, meeting, and travel-management skills.
Strong proficiency in Microsoft Office applications.
Excellent written and verbal English communication skills.
Strong organizational and time-management skills and close attention to detail.
Ability to work independently, take ownership, and adapt to changing priorities.
Demonstrated reliability, discretion, and ability to handle confidential information.
Ability to adapt working hours within agreed parameters to support changing U.S. business requirements.
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