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Project Coordinator

Pavago

# Project Coordinator

> Pavago · Peru (Remote) · — · Posted 2026-11-05

**Workplace:** remote

## Description

### **Project Coordinator – Remote | Project Management, Asana & Operations**

  • **Position Type:** Full-Time, Remote
  • **Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring a highly organized **Project Coordinator** to manage project tracking, timelines, documentation, and cross-functional coordination.

This is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure **deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.**

### **What You’ll Own**

### **Project Tracking & Timeline Management**

  • Maintain project plans in **Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar tools**
  • Track milestones, deadlines, deliverables, dependencies, and owners
  • Keep project trackers and dashboards accurate and up to date
  • Follow up proactively on overdue or outstanding tasks
  • Maintain visibility across multiple active projects

### **Communication & Stakeholder Coordination**

  • Coordinate across project managers, internal teams, leadership, vendors, and stakeholders
  • Communicate priorities, deadlines, blockers, and project updates clearly
  • Follow up on approvals, dependencies, and deliverables
  • Escalate risks and delays before they impact project timelines

### **Documentation & Reporting**

  • Prepare meeting agendas, notes, action items, and status reports
  • Maintain project documentation in **Google Drive, SharePoint, Notion, or Confluence**
  • Create weekly updates covering progress, risks, blockers, and next steps
  • Keep documentation organized, accessible, and accurate

### **Task, Risk & Resource Tracking**

  • Monitor task completion, dependencies, workloads, and resource availability
  • Identify bottlenecks and operational risks early
  • Maintain risk logs and escalation trackers
  • Support quality control before deliverables are finalized

### **Vendor & External Coordination**

  • Coordinate with vendors, contractors, and external stakeholders
  • Track external deadlines and deliverables
  • Follow up consistently and escalate missed commitments when necessary

### **Requirements**

  • **2+ years of experience** in project coordination, project support, operations, or administrative coordination
  • Hands-on experience with project management tools such as:
  • Asana
  • Trello
  • Monday.com
  • ClickUp
  • Smartsheet
  • Strong **Excel / Google Sheets** skills
  • Experience creating trackers, reports, and project documentation
  • Excellent written and verbal English communication
  • Strong organizational skills and attention to detail
  • Ability to manage multiple projects and competing deadlines
  • Proactive follow-up and problem-solving skills
  • Comfortable working independently during U.S. business hours

### **Nice to Have**

  • PMP, CAPM, Agile, or Scrum certification
  • Familiarity with Agile workflows, sprint planning, or project ceremonies
  • Experience supporting SaaS, marketing, professional services, construction, or operations-heavy businesses
  • Experience with MS Project, SharePoint, Confluence, or Notion

### **What Success Looks Like**

  • Projects and milestones remain on schedule
  • No important tasks or follow-ups fall through the cracks
  • Project trackers and documentation stay accurate and current
  • Risks and blockers are identified and escalated early
  • Stakeholders have clear visibility into project status
  • Communication remains consistent across teams

### **Key Metrics (KPIs)**

  • On-time task and milestone completion
  • Project reporting and documentation accuracy
  • Reduction in missed deadlines
  • Timely identification and escalation of blockers
  • Stakeholder satisfaction
  • Project tracker and dashboard accuracy

### **Interview Process**

  • Initial Phone Screen
  • **Spark Hire Video Interview**
  • Recruiter Interview
  • Practical Project Coordination Exercise
  • Client Interview
  • Offer & Onboarding

### **Apply Now**

If you’re an organized, proactive **Project Coordinator** with experience in **Asana, Trello, project tracking, reporting, stakeholder coordination, and operations**, we’d love to hear from you.

Apply now and help keep projects organized, accountable, and moving forward.

**#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs #ProjectSupport**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/78F1E61440/apply)

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