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Real Estate Operations Coordinator

Pavago

# Real Estate Operations Coordinator

> Pavago · Colombia (Remote) · — · Posted 2026-11-05

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring a **Real Estate Operations Coordinator** to support the day-to-day operations of residential and commercial property portfolios.

This is a hands-on operations role focused on **tenant communication, leasing, maintenance coordination, property management systems, and owner reporting**.

You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.

### **What You’ll Own**

### **Tenant & Leasing Coordination**

  • Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
  • Process **leases, renewals, applications, and tenant onboarding documentation**
  • Send rent, renewal, and compliance reminders
  • Maintain accurate tenant files and signed documentation
  • Support property listings across Zillow, Apartments.com, MLS, and similar platforms

### **Property Management Systems**

  • Maintain accurate records in **Yardi, AppFolio, Buildium, or similar platforms**
  • Track rent collections, delinquencies, occupancy, vacancies, and late fees
  • Maintain rent rolls, occupancy trackers, and operational reports
  • Keep tenant and property records accurate and up to date

### **Maintenance & Vendor Coordination**

  • Create and assign maintenance work orders
  • Coordinate scheduling between tenants and vendors
  • Track maintenance requests through completion
  • Follow up proactively on outstanding issues
  • Verify vendor invoices against completed work

### **Owner Reporting & Operations**

  • Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
  • Provide visibility into rent collections, leasing activity, and open maintenance issues
  • Ensure reporting is accurate and delivered on time

### **Documentation & Compliance**

  • Maintain organized, audit-ready property documentation
  • Support compliance with **Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations**
  • Ensure applications, inspections, agreements, and tenant records are properly maintained

### **Requirements**

  • **2+ years of experience** in property management, leasing coordination, real estate operations, or property administration
  • Hands-on experience with **Yardi, AppFolio, Buildium, or similar property management software**
  • Experience with leasing documentation and tenant communication
  • Understanding of rent collection and maintenance workflows
  • Strong Microsoft Office and Google Workspace skills
  • Excellent written and verbal English communication
  • Strong organization, attention to detail, and follow-through
  • Comfortable working remotely during U.S. business hours

### **Nice to Have**

  • Experience supporting portfolios of **100+ units**
  • Residential, commercial, or mixed-use property experience
  • Multi-state property management exposure
  • Familiarity with **DocuSign or Dotloop**
  • Experience with security deposits, owner statements, trust accounting, or property accounting workflows

### **What Success Looks Like**

  • Tenant inquiries and maintenance requests are handled promptly
  • Leases and property documentation remain accurate and organized
  • Rent, occupancy, and delinquency records stay current
  • Maintenance work orders move efficiently from request to completion
  • Owners receive timely, reliable updates
  • No important follow-ups or operational details fall through the cracks

### **Why Join**

  • Fully remote opportunity
  • Hands-on ownership across property operations
  • Exposure to **leasing, tenant relations, maintenance, reporting, and compliance**
  • Direct impact on tenant experience and portfolio performance
  • Growth opportunities into **Property Manager, Operations Manager, or Portfolio Coordinator** roles

### **Interview Process**

  • Initial Application Review
  • **Spark Hire Intro Video**
  • Interview with Pavago Recruiter
  • Client Interview
  • Offer & Onboarding

### **Apply Now**

If you have experience in **property management or real estate operations**, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

**#RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/E7B8403D2D/apply)

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