Onboarding Coordinator

Responsibilities

• to keep customer implementations organized, visible, and moving. You’ll work with customers, Onboarding Engineers, Technical Account Managers, Sales, and Support to turn commitments into completed actions.
• Your work will give customers clearer expectations, engineers more time to deliver, and leadership a reliable view of where help is needed.
• Review incoming handoffs for missing contacts, scope, prerequisites, and commitments. Resolve gaps and coordinate with the team lead to confirm ownership and kickoff readiness.
• Arrange kickoffs and working sessions across teams and time zones. Confirm attendees, purpose, and what people need to prepare.
• Maintain current milestones, owners, target dates, blockers, and next actions. Turn meeting notes into clear assignments.
• Get specific updates on outstanding work, confirm revised dates, and escalate when a decision or additional help is needed.
• Maintain customer contact, record why work is paused, identify restart conditions, and set the next review date. Surface missing technical ownership to the team lead.
• Report new and completed engagements, active and paused projects, aging work, blockers, ownership gaps, and workload by engineer or TAM. Verify conflicting information and flag capacity concerns.
• Coordinate completion reviews and document outstanding actions, required records, and receiving owners for approval.
• Improve checklists, templates, reporting, and reminders when you spot recurring gaps.
• Write clearly and confidently ask customers and colleagues for commitments, clarification, and updates.

Requirements

• Experience coordinating customer projects, implementations, service delivery, or customer operations.

Process improvement

Skills, Knowledge, and Expertise

Initiative and follow-through

Notice what needs attention and act without a daily task list. “I sent an email” describes an action. Be able to explain what happened next, whether that was an answer, a new date, or an escalation.

Organization and judgment

Use a dependable system to manage multiple engagements and competing deadlines. Know what you can resolve, what needs escalation, and what deserves attention first.

Reporting accuracy

Work comfortably with spreadsheets and project records. Check data, investigate stale updates, and explain what changed.

Independent learning

Learn our tools, onboarding process, and product vocabulary through documentation and focused questions. Build enough technical context to recognize dependencies and route issues to the right engineer.

Helpful experience

Jira, Salesforce, Confluence, or similar tools; experience in software or IT services. Engineers own technical design and troubleshooting; you own keeping the work coordinated and the right people involved.

Why Join Us

• Opportunity to make a significant impact on the operations of the company.
• Collaborative and dynamic work environment with opportunities for professional growth and development.
• Competitive compensation and benefits package.