Executive Assistant to Founders

Work directly with the founders as a trusted partner and operational backbone of a fast-growing AI company. This is a high-ownership, high-autonomy role where you'll anticipate needs, protect founders' time, drive priorities forward, and use AI and automation to make the entire company more efficient.

What You’ll Do

• Own and optimize founders' calendars, prioritize competing requests, protect focus time, and make judgment calls independently.
• Anticipate founders' needs, prepare them for key meetings, and track commitments to ensure follow-through.
• Coordinate internal and external meetings, including preparation, logistics, and action items.
• Serve as a trusted point of contact between founders, employees, investors, and external partners.
• Own complex domestic and international travel arrangements, including last-minute changes.
• Support recruiting coordination, candidate visits, and interview logistics.
• Proactively identify operational gaps, streamline processes, and drive ad hoc initiatives from start to finish.
• Build AI agents and automated workflows to eliminate repetitive tasks and improve efficiency across the company.

What You’ll Bring

• Experience in executive support, operations, or a similarly high-ownership role, ideally at a fast-growing startup.
• Exceptional speed and execution, with a strong bias for action and relentless follow-through.
• High autonomy, sound judgment, and the ability to anticipate needs and make decisions with limited direction.
• Outstanding organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent communication skills, professionalism, and discretion with sensitive information.
• Resourceful and adaptable, with the ability to thrive in ambiguity and solve problems proactively.
• AI-first mindset, with hands-on experience using AI tools and building automations to improve productivity.
• Low ego, high ownership, and willingness to tackle everything from strategic projects to day-to-day logistics.

Bonus

Technical fluency with AI agents, APIs, scripting, or workflow automation platforms.