AM Back Office Non-Ferrous Procurement | Vadodara CC

About Polycab

Back Office Executive – Non-Ferrous Procurement

Responsibilities

• P1.4
• ApprovedBy:Head()
• Figures
• The role is responsible for providing back-office support to the non-ferrous procurement function by managing procurement documentation, purchase orders, contracts, vendor coordination, supply chain follow-up, account reconciliation, and coordination with plants to ensure smooth and timely procurement operations.
• TeamSize
• Budget
• Main

Responsibilities, Authorities

• Prepare, process, and maintain purchase orders for copper, aluminium, and other non-ferrous metals as per approved terms and procurement requirements.
• Support contract management activities including documentation, tracking of validity, delivery schedules, commercial terms, and compliance requirements.
• Coordinate with vendors for order confirmation, dispatch details, delivery timelines, invoices, debit/credit notes, and required documentation.
• Coordinate with plants for material requirements, delivery status, goods receipt, quality-related updates, and pending documentation.
• Track supply chain movement and follow up for timely dispatch, transit updates, receipt of material, and closure of open purchase orders.
• Maintain vendor master data, procurement records, rate contracts, order files, and supporting documents in an organized manner.
• Assist in reconciliation of vendor accounts, purchase orders, invoices, payments, material receipts, and pending claims.
• Follow up with accounts, finance, logistics, stores, and plant teams for resolution of invoice mismatches, payment issues, and reconciliation differences.
• Prepare regular reports on open purchase orders, pending deliveries, vendor balances, contract status, and procurement MIS.
• Ensure compliance with internal procurement processes, approval matrix, documentation standards, and audit requirements.
• Requirements,Skills&

Requirements

• Graduate in Commerce, Business Administration, Supply Chain, or any relevant discipline.
• 5–6 years of experience in procurement, preferably in non-ferrous metals such as copper and aluminium.
• Accounting background or working knowledge of accounts reconciliation is preferable.
• Experience in handling procurement documentation, purchase orders, vendor coordination, and plant coordination will be an added advantage.
• Good understanding of procurement processes, purchase orders, contracts, and vendor documentation.
• Working knowledge of non-ferrous metals, especially copper and aluminium, will be preferred.
• Strong coordination skills with the ability to follow up effectively with vendors, plants, logistics, finance, and internal stakeholders.
• Basic accounting knowledge with ability to support reconciliation of vendor accounts, invoices, payments, and material receipts.
• Good working knowledge of MS Excel, Oracle/ERP/SAP or similar procurement systems, and MIS reporting.
• Strong attention to detail, documentation discipline, and ability to manage multiple open items.
• Good written and verbal communication skills.
• Ability to work under timelines and support business continuity in procurement operations.
• Preferred Background
• Candidates with prior experience in procurement back-office operations for copper, aluminium, base metals, engineering raw materials, or manufacturing/plant-based procurement will be preferred. Exposure to accounting, vendor reconciliation, Oracle/ERP systems, and supply chain coordination will be an added advantage

Reportsto

Location/Region: Vadodara