Office Manager

Join our team as an Office Manager in Berlin, where you'll be the heart of our headquarters. You'll manage day-to-day office operations, plan and run employee events, handle mail, support new hire onboarding, and oversee facility and workplace safety. You'll also manage our landlord relationship, vendor contracts, and office budget. This is a hands-on role that requires strong organizational skills, attention to detail, and a passion for creating a positive work environment.

Basic understanding of building or fire safety compliance

Responsibilities

• Verwalten Sie die täglichen Büroabläufe, einschließlich Lieferungen, Vorräten, Snacks und Druckern, und sorgen Sie dafür, dass das Büro sauber, gut ausgestattet und einladend ist.
• Planen und organisieren Sie Mitarbeiterveranstaltungen, von Teamessen bis hin zu Unternehmensfeiern, und bringen Sie Ihre eigenen Ideen ein, um die Teamkultur und das Wohlbefinden zu gestalten.
• Verwalten Sie die Beziehung zu Vermietern und externen Anbietern, einschließlich der Verwaltung von Verträgen, Erneuerungen und der Einhaltung von Vorschriften.
• Experience coordinating external vendors, comfortable holding them accountable to deadlines

Requirements

• Highly organized, detail oriented, juggles competing priorities without dropping things
• German at C1 level or above (you'll deal with our landlord, tradespeople, and authorities in German) and English at B2 level or above
• Tech savvy: comfortable with Google Workspace, Slack, Notion, Asana, or similar tools

2+ years in Office Management or Workplace/Facility Management

• Hands-on experience with Claude or similar AI tools, or a clear interest in learning to use them in your day-to-day work
• Hands on and no task too small. We're a hospitality scale up, and that mentality runs through everything we do
• Experience in a start up or scale up environment
• Fire safety officer (Brandschutzhelfer) or first aid officer (Ersthelfer) certification, or willingness to get certified