Recruiting Coordinator

Join Normal as a Recruiting Coordinator, where you will be the operational backbone of the hiring process. You will manage interview scheduling, maintain the applicant tracking system, and support the Head of Talent with various tasks. This is a high-volume, detail-oriented role with opportunities for growth in recruiting operations.

Proactive communication as a default: you push updates before anyone asks, flag problems while they are small, and close the loop without being chased

Comfort coordinating across time zones, including off-hours flexibility when a global candidate needs to be scheduled quickly: a great process for a candidate in Seoul looks different from one in San Francisco

Highly organized and relentless about detail: you track dozens of candidates, interviews, and threads at once across multiple time zones and do not let a single one drop

Hands-on experience with Ashby specifically, including reporting and offer configuration

Responsibilities

• Assurer la coordination et la planification des entretiens, en veillant à ce que chaque candidat ait une expérience positive.
• Maintenir la base de données des candidats à jour et précise, en produisant des rapports réguliers sur les indicateurs de recrutement.
• Gérer les annonces d'emploi, en veillant à ce qu'elles soient publiées sur les plateformes appropriées et à ce que la page carrières soit à jour.

Requirements

• Real comfort working inside an applicant tracking system: you have maintained pipelines, stages, and templates in Ashby or a comparable ATS, and you like it when the system is clean
• Ownership and low ego: you care more about the process working than about who gets the credit, and you are as happy building a Notion guide as you are solving a last-minute scheduling scramble
• Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment: you have owned scheduling and ATS work for a busy team and know what it takes to keep it from falling apart
• Familiarity with the tools Normal's talent team uses day to day, including Slack, Notion, Fireflies, and Google Workspace
• Experience supporting hiring in a startup or high-growth technical environment

Preferred

• Experience coordinating global or APAC hiring across time zones

Pay

USD 110,000 - 140,000