Purchase Ledger Administrator

Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.
• Team Support & Continuous Improvement
• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Requirements

• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escalate queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Key Responsibilities

Skills, Knowledge & Expertise

Skills

Experience working in a finance department

Qualifications

5 GCSEs or equivalent (including English and Maths)

Job Benefits

Hybrid working available, happy to talk flexible working

Up to 10% bonus

Enhanced holiday scheme (option to buy/sell up to 9 days) and long service awards

Critical illness, Life assurance & disability income protection

• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform

Compensation

£21,100 - £22,400 / year