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P-CPT-0022 Construction VA - For Pooling Purposes

20four7VA

APPLICATION INSTRUCTIONS

If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the

20four7VA Team Portal

  • for faster processing. Use any valid email address to log in.
  • If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.
  • 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!
  • If you're interested in this opportunity, click APPLY TO POSITION to proceed.
  • ********************************************************************

JOB POSTING DETAILS

REQUIRED SERVICE

Construction VA

REQUESTED EXPERIENCE TIER LEVEL

Any

MIN. HOURS/WEEK

20–40 hours/week (Part-Time to Full-Time, client-dependent)

SHIFT TIME ZONE

Flexible

SHIFT HOURS

Flexible

SHIFT DAYS

Monday to Friday

NUMBER OF VAs

Pooling (Ongoing)

GENDER PREFERENCE

None

LANGUAGES SPOKEN/PREFERENCE

English OR English/Spanish

ACCENT PREFERENCE

Level A–B (native or near native accent required)

REGION PREFERENCE

Any

CLIENT INDUSTRY

  • Construction, General Contracting, Home Services, Trades, Development
  • OVERVIEW
  • We are actively pooling remote
  • Construction Virtual Assistants
  • to support general contractors, builders, developers, and home service businesses with administrative, operational, and executive support tasks
  • .

Construction VAs act as

back-office support partners

  • , helping construction companies stay organized, responsive, and efficient. The role focuses on coordination, documentation, scheduling, vendor communication, invoicing support, and workflow management
  • not physical or on-site construction work.

Candidates may come from

  • general admin, executive assistant, operations,
  • logistics, or project coordination backgrounds. Prior construction experience is a plus but not required. Strong organizational skills and willingness to learn construction workflows are essential.

INTERNAL TRAINING REQUIREMENT

To be considered for active Construction VA placements, candidates will complete a short, self-paced internal training provided by our company.

This training includes

Overview of the Construction VA role and common client expectations

Introduction to construction terminology, workflows, and timelines

  • How Construction VAs support project managers, owners, and field teams
  • Best practices for handling scheduling, documentation, and vendor coordination
  • This training ensures all Construction VAs enter client engagements with a baseline understanding of construction operations and admin workflows
  • .

KEY RESPONSIBILITIES

Administrative & Executive Support

Provide day-to-day administrative support to construction owners, project managers, or operations teams

Manage email correspondence, follow-ups, and document organization

Assist with calendar coordination, reminders, and scheduling

Project & Operations Coordination

Support project scheduling, task tracking, and workflow updates

Maintain project folders, files, and documentation

Assist with tracking permits, inspections, and compliance items (as directed)

Vendor & Subcontractor Support

Assist with vendor and subcontractor communication

Track certificates, documents, and basic compliance requirements

Support outreach, follow-ups, and coordination tasks

Invoicing & Documentation Support

Assist with invoice tracking, purchase orders, and expense documentation

Support basic bookkeeping coordination (not accounting)

Maintain organized records for financial and project documents

Process & Workflow Support

  • Follow client SOPs and help maintain repeatable admin processes
  • Assist with creating or updating internal trackers, checklists, and documentation

Support operational consistency across projects

IDEAL CANDIDATE PROFILE

The ideal Construction VA

  • Is highly organized and detail-oriented
  • Comfortable supporting multiple projects simultaneously
  • Communicates clearly and professionally
  • Follows SOPs accurately and consistently
  • Is proactive, reliable, and able to work independently
  • Willing to learn construction-specific workflows and terminology

Relevant backgrounds that translate well

  • Executive Assistant
  • Operations Assistant
  • Project Coordinator
  • Logistics or scheduling roles
  • Administrative support in service-based businesses
  • QUALIFICATIONS
  • Experience in administrative, operations, or executive support roles
  • Strong written and verbal English communication
  • Comfortable using task trackers, spreadsheets, and shared drives
  • Able to manage recurring workflows and deadlines
  • Construction or trade industry exposure is a plus, not required

Willingness to learn industry-specific processes

  • Experience with construction CRM, project management, or field-service software is preferred, including Buildertrend, Procore, JobTread, JobNimbus, AccuLynx, Housecall Pro, Jobber, or ServiceTitan.
  • Hands-on Buildertrend experience is highly preferred.

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

Google Workspace or Microsoft Office

Task/project management tools (ClickUp, Trello, Asana, etc.)

Construction platforms (training provided, client-specific)

Email and calendar systems

SUMMARY

We are building an ongoing pool of

Construction Virtual Assistants

to support construction companies with

administrative coordination, operations support, and executive

assistance.

Candidates will complete a

short internal training

  • to gain foundational knowledge of construction workflows before being considered for active placements.
  • This role is ideal for organized, reliable VAs who enjoy structured operations work and want to support fast-paced construction businesses behind the scenes.

Every job at 20four7VA