Site Administrator

arrivia

is looking for a

Site Administrator

• to keep our Scottsdale workplaces safe, functional, and running smoothly. You’ll coordinate facilities services, work with vendors and property management, and make sure site needs are addressed from the initial request through completion.
• This role takes a whole-site view, from building maintenance and workplace safety to supplies, catering, and daily office needs. We’re looking for someone who notices what needs attention, takes ownership, and follows through.
• This position is onsite, supporting our Scottsdale headquarters and Riverwalk location.

What You’ll Do

Coordinate maintenance and repairs

Arrange service for plumbing, sinks, urinals, HVAC, and other facilities issues. Schedule qualified vendors, coordinate access, and confirm repairs are completed.

Keep the sites running smoothly

Identify facilities needs, prioritize requests, and address issues before they become larger disruptions.

Work with property management

Coordinate building-related requests and follow up with property management and service providers to resolve outstanding concerns.

Oversee vendors and recurring services

Coordinate ongoing facilities services, monitor service quality, and support vendor agreements and contract administration.

Support site improvements

Coordinate vendors, schedules, materials, and employee communications for repairs, workspace changes, and facilities projects.

Maintain workplace safety and readiness

Support first aid and AED coordination, emergency preparedness, and county TRIP program requirements.

Keep office essentials stocked

Manage supplies, purchasing, food and catering orders, and deliveries so employees have what they need.

Review invoices and track expenses

Complete first-level invoice review and approval, check charges, and follow up on billing discrepancies.

Support onsite activities

Coordinate spaces, shipping, deliveries, catering, and setup needs for meetings, events, and office projects.

What You Bring

Relevant experience

At least 3 years of workplace services, office administration, facilities coordination, or equivalent experience.

Facilities and vendor experience

Experience arranging maintenance or repairs, working with service providers, and following issues through resolution.

A whole-site mindset

You pay attention to the condition and readiness of the workplace, not just the requests that land in your inbox.

Strong organization

You can balance urgent issues with recurring services, purchasing, invoices, and planned projects.

Clear communication and follow-through

You keep employees, vendors, property management, and internal partners informed and accountable for next steps.

A service-focused approach

• You’re responsive, practical, and comfortable working independently while supporting a busy workplace.
• You do not need to personally perform licensed plumbing, electrical, or HVAC repairs. Your responsibility is to coordinate the right resources and make sure the work gets done.
• The role includes physical activities requiring up to 50 pounds of force occasionally, 20 pounds frequently, and 10 pounds constantly, with or without reasonable accommodation.

What We Offer

Unlimited PTO

to recharge and make time for what matters.

Exclusive employee travel rates and discounts

through

arrivia

programs.

Medical, dental, and vision coverage

to support your well-being.

401(k) with company participation

to help you plan for the future.

Who We Are

At

arrivia

, we help brands build stronger customer relationships through the power of travel. Our people, technology, and travel expertise help members travel better and experience more.

Our values guide how we work:

Stay Curious

Explore new challenges and make space to learn, grow, and improve.

Keep it Real

Earn trust through open, honest, and clear communication.

Own it

Seek ways to make an impact and take action.

Win Together

Create a culture of connection and inclusion where everyone can be their best.