Office Administrator

arrivia

is looking for an

Office Administrator

to keep our Scottsdale workplaces organized, welcoming, and running smoothly. This hands-on role combines office administration, facilities coordination, and employee support across our headquarters and Riverwalk locations.

About the Role

• You will be a primary contact for everyday workplace needs, coordinating with employees, property management, vendors, and suppliers. From arranging repairs to managing office supplies and food orders, your work will help our teams stay focused and our offices operate effectively.
• You will also support workplace safety, office events, and facility projects. This role suits someone who enjoys helping people, takes initiative, and follows through on both routine requests and unexpected issues. Facilities and vendor coordination are central to the position.

What You’ll Own

Office Operations

Coordinate daily workplace needs across our two Scottsdale locations, keeping requests, priorities, and follow-up organized.

Property Management

Work with property management and internal teams to address building concerns and communicate updates.

Vendors and Repairs

Evaluate vendors, coordinate facilities contracts, and arrange maintenance and repairs, including plumbing, sinks, restroom fixtures, and HVAC issues. Follow through to confirm work is completed.

Facilities Services

Monitor HVAC, air filter, janitorial, pest control, and fire and life safety services.

Supplies and Office Orders

Maintain supply inventories, coordinate food and catering orders, and source goods and services within budget.

Shipping and Receiving

Coordinate incoming and outgoing deliveries so materials reach the right people promptly.

Invoice Review

Review workplace-related invoices, confirm goods or services were received, and serve as the first-level financial approver.

Office Projects and Events

Support facility improvements, office-based events, and other projects alongside local site leaders.

Workplace Safety

Coordinate safety activities, including first aid and AED training, and help direct responses during emergencies.

Program Compliance

Coordinate the TRIP Reduction Program to maintain compliance with Maricopa County requirements.

What You’ll Bring

• 3+ years of experience in workplace or office administration, or equivalent experience.
• Hands-on experience coordinating facilities vendors, maintenance requests, and repairs through completion.
• Working knowledge of facilities maintenance, workplace health and safety, office furniture, and building systems.
• A helpful, service-oriented approach and the ability to communicate professionally with employees, suppliers, and property management.
• Strong organization, attention to detail, and follow-through.
• Confidence working independently, resolving problems, and knowing when to escalate an issue.
• Proficiency in Microsoft Office.
• Sound judgment and the ability to remain composed during urgent situations.
• Ability to work onsite at both Scottsdale office locations.
• Ability to move office supplies and equipment requiring up to 50 pounds of force occasionally, 20 pounds frequently, and 10 pounds constantly, with or without reasonable accommodation.

Benefits & Perks

Unlimited PTO

Exclusive employee travel rates

Travel discounts through

arrivia

programs

Medical, dental, and vision insurance

401(k) with company participation

Who We Are

arrivia

• powers travel loyalty and rewards programs for some of the world’s leading brands. We help millions of travelers book memorable experiences while delivering the technology, supply, and service our partners build their programs on.
• We are investing in growth and in the platform that drives it. Our people bring curiosity, ownership, and collaboration to work that helps travelers experience more.

Our Core Values

Stay Curious

Explore new challenges and make space to learn, grow, and improve.

Keep it Real

Earn trust through open, honest, and clear communication.

Own it

Seek ways to make an impact and take action.

Win Together

Create a culture of connection and inclusion where everyone can be their best.