HAM - Community Administrator

# HAM - Community Administrator

> HOA Talent · Chicago, United States (Hybrid) · Full-time · Posted 2026-11-10

**Salary:** USD 50,000–55,000

**Workplace:** hybrid

**Department:** Hales Property Management

## Description


### **About the Role**

Hales Property Management is seeking an **Community Assistant (Property Assistant)** to support our Property Managers and gain hands-on experience in condominium property management.

This is a **fast-track role** designed to develop high-performing team members into **Assistant Property Managers or Community Managers within ~12 months**, based on performance.

### **Key Responsibilities**

### **Property Management & Operations Support**

• Assist Property Managers with day-to-day building operations
• Schedule maintenance and service requests (plumbing, repairs, etc.)
• Coordinate with vendors and request bids
• Meet vendors and residents onsite as needed
• Support building inspections and project coordination

### **Administrative & Customer Support**

• Serve as a primary point of contact for residents, vendors, and internal teams
• Respond to emails, calls, and service requests in a timely manner
• Draft and distribute resident communications
• Assist with invoice processing and approvals
• Support small projects and internal coordination efforts

## Requirements

### **Skills & Abilities**

• Strong organizational and multitasking skills
• Ability to work independently and manage deadlines
• Professional written and verbal communication skills
• Customer-service mindset with a positive attitude
• Ability to handle sensitive information with discretion
• Comfort using computers and office software (Outlook, Word, Excel; QuickBooks exposure is a plus but not required)

### **Experience & Education**

• 1–2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
• Bachelor’s degree in Business, Real Estate, or a related field **OR** equivalent work experience

### **Special Requirements**

• **Local travel (Chicago). Must have a valid driver's license and reliable vehicle.**
• Potential physical demands may include lifting up to 35 lbs; standing, sitting, walking, and occasional climbing.
• An employee is required to work at a personal computer and/or talk on the phone for extended periods of time.
• Ability to work extended/flexible hours and occasionally weekends to meet deadlines.
• Ability to respond to emergencies (both during and after business hours) in a timely manner.

## Benefits

### Schedule

• First 6 months (training period): In-office 5 days per week
• After 6 months: Eligible for up to 4 work-from-home days per week

### What we offer

• Industry-Leading Healthcare: Medical, Dental, Life, HSA
• Retirement savings Plan
• Competitive Compensation Packages (based on experience)
• Bonus Opportunities (based on performance)
• Work from Home & Flex Schedules
• Generous PTO Package
• Corporate Sponsored Wellness Program
• Quarterly Company Outings/Events

## Apply

[Apply at HOA Talent](https://apply.workable.com/hoa-talent/j/F48ABEF239/apply)

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