jobapplier

Team Member - Administration

JSW (My JSW)

Key Result Areas (Key Performance Indicators)

1.

  • 1.
  • Effective coordination with external service providers and vendors.
  • Successful planning and execution of organizational events and celebrations.

3.

  • 3.
  • Efficient management of housekeeping and plant premises facilities.

4.

  • 4.
  • Compliance with administrative budgets, company policies, and service standards.

5 5.

Effective vendor performance evaluation and technical rating assessment.

6.

6.

Timely clearance of vendor invoices and timely delivery of products / services from vendors.

7.

  • 7.
  • Smooth management of plant premises facilities - Vehicle, Security, Intercom / Telephone system, and Punching Machines.

Critical Tasks

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  • Supervise housekeeping activities and ensure cleanliness standards across plant premises, offices, and common areas.
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  • Organize and coordinate company events such as Independence Day, Republic Day, New Year celebrations, annual functions, and employee engagement programs.
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  • Monitor service contracts and coordinate with vendors for timely service delivery.
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  • Conduct vendor performance reviews and provide technical ratings as per company procedures.
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  • Ensure vendor invoices are verified and cleared on a timely basis and follow up with vendors for timely delivery of products / materials.
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  • Manage vehicle movement inside plant premises, parking arrangement, and coordination for employee / material movement as per plant requirement.
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  • Coordinate with Security team for gate entry, visitor management, material inward / outward, and overall plant security discipline.
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  • Manage Telephone / Intercom system installed inside the Plant - installation, shifting, repair, coordination with vendor, and ensuring all lines are working.
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  • Manage Punching Machines installation, maintenance, and coordination with vendor / IT for smooth attendance punching.
  • -M aintain records, contracts, invoices, and administrative reports.

Decision making authority (Decisions expected)

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Prioritize administrative activities and vendor service requirements.

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  • Verify and recommend vendor invoices for clearance as per approved budgets and requirements.
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  • Evaluate vendor performance and recommend technical ratings.
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  • Coordinate and resolve routine operational issues related to housekeeping, vehicle, security, intercom, and punching machines.
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  • Escalate major service failures, contractual issues, and budget deviations to higher management.
  • -Recommend improvements in facility management and plant premises services.
  • Educational Background and Work Experience

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Graduate in any discipline (Diploma, B,SC, B.Com, BBA,or equivalent).

Preference for candidates with qualifications in Administration, or Facility Management.

Competencies

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  • SAP and procurement process knowledge.
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  • Vendor management and contract coordination.
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  • Facility and hospitality management.
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  • Event planning and coordination.
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  • Communication and interpersonal skills.
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  • Budget monitoring and cost control.
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  • Problem-solving and decision-making skills.
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  • MS Office proficiency (Excel, Word, PowerPoint).
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Customer service orientation.

Time management and multitasking abilities.

Working relationships – Stakeholders

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HR & Administration Department

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Finance & Accounts

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Procurement Department

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Plant Departments

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Security Team

Employees and Management Team

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Housekeeping Service Providers

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Canteen Contractors

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Guest House Service Providers

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Event Management Agencies

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Hospitality Vendors

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Colony Maintenance Contractors

Local Service Providers and Suppliers

Key Success Factors – Challenges

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  • Ensuring uninterrupted administrative and facility services.
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  • Maintaining high standards of cleanliness, hospitality, and employee satisfaction.
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  • Managing multiple vendors and service providers effectively.
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  • Timely execution of events within approved budgets.
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  • Handling urgent administrative requirements and guest visits.
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Maintaining cost efficiency while ensuring quality services.

Resolving service-related issues promptly and professionally

Other information

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  • Willingness to work beyond normal office hours during events, VIP visits, and emergencies.
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  • Regular interaction with internal and external stakeholders.
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Periodic review of vendor performance and service quality.

High level of professionalism, ownership, and customer focus required.