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HR - Industrial Relations Intern

Ninja Van

We are seeking a proactive and motivated Industrial Relations Intern to support the IR teamin managing employee relations matters, documentation, administrative coordination, and training activities.

Responsibilities

  • The intern will gain practical exposure to Industrial Relations practices, Malaysian employment legislation, disciplinary processes, and employee engagement initiatives.
  • Industrial Relations Support.
  •  Assist in the preparation of IR-related documentation, including:
  • Show Cause Letters
  • Warning Letters
  • Investigation-related documents

Meeting minutes and correspondence

  •  Support the IR team in maintaining proper documentation and employee records.
  •  Assist in compiling information and preparing reports related to employee relations matters.
  •  Conduct basic research on employment-related legislation, regulations, and best practices when required.
  •  Provide administrative assistance to the IR team on day-to-day operations.
  •  Maintain organized filing systems (both physical and electronic).
  •  Assist in data entry, tracking, and record management.
  •  Prepare spreadsheets, summaries, and reports using Microsoft Excel.

Training & Event Coordination

  •  Assist in organizing IR-related training sessions, workshops, and awareness programs.
  •  Ensure all administrative and operational requirements are prepared before training sessions.

General Support

  •  Liaise professionally with employees and internal stakeholders when required.
  •  Escalate uncertainties or complex matters to the IR team for guidance and approval.
  •  Perform other duties and special assignments as assigned by the supervisor.

Requirements

Or other related disciplines

  •  Basic understanding of Employment Law and Industrial Relations principles is an added advantage.
  •  Strong verbal and written communication skills in English and Bahasa Malaysia.
  • Microsoft Excel
  • Microsoft Word

Microsoft PowerPoint

  •  Good analytical and organizational skills.
  •  Detail-oriented with strong administrative capabilities.
  •  Ability to manage confidential information with professionalism.
  •  Able to work independently while seeking guidance when necessary.
  •  Positive attitude and willingness to learn.

Preferred Attributes

  •  Genuinely interested in Industrial Relations and Employment Law.
  •  Eager to learn and take initiative.
  •  Responsible, dependable, and proactive.
  •  Able to communicate confidently and professionally with people at different levels.
  •  Strong in time management and able to meet deadlines.
  •  Possess good attendance and punctuality records.
  •  Fast learner with a strong sense of accountability.
  •  Practical exposure to Industrial Relations and Employment Law matters.
  •  Experience in handling disciplinary and employee relations documentation.
  •  Opportunity to participate in workplace investigations, training coordination, and HR projects.
  •  Hands-on experience in data management, reporting, and administrative processes within a corporate environment.

Preferred

  • Law (Preferred)

Human Resource Management

Industrial Relations

 Not afraid to ask questions and seek clarification when required.