Executive Assistant to Founders

Join Exa, a hyper-growth startup, as an Executive Assistant to the Founders. In this high-trust role, you will support the C-suite and broader team with operations, coordination, and scheduling. You will have a unique opportunity to gain insight into the inner workings of a fast-paced startup while maximizing the founders' leverage across the organization.

Responsibilities include managing calendars, triaging executive communications, coordinating meetings, supporting senior recruiting, planning team events, improving systems and workflows, and handling unexpected tasks. This role is based in San Francisco and requires 2+ years of experience in operations or a similar role.

• Support the C-suite and broader team with operations, coordination, and scheduling, acting as the connective tissue between leadership, the team, and the physical office.
• Own scheduling and calendar management for the founders, anticipating conflicts, protecting focus time, and ensuring smooth daily operations.
• Triage and manage executive communications, coordinating meetings end to end, and ensuring a world-class candidate experience for senior recruiting.

• This is an ideal role for someone who thrives in ambiguity, operates with high agency, and wants a front-row seat to building an iconic company
• Based in or able to relocate/ commute to San Francisco
• Enjoy juggling multiple workstreams and fast-changing priorities
• Comfortable in a fast-moving, high-growth startup environment
• Strong people instincts — you know when to step in, how to help, and when to stay out of the way
• Excellent communication and organizational skills - you can engage comfortably with leadership, candidates, investors, and partners
• 2+ years of experience in operations or in a similar role
• Strong ownership and ability to operate with little direction

USD 100,000 - 200,000