Executive Assistant

ALL.SPACE

Responsibilities

ALL.SPACE · Reading, United Kingdom · Full-time · Posted 2026-11-02
The role is to support the CEO and CFO with activities including calendar management, meetings and travel & logistic management. The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager. The role requires some out-of-hour support when the Executive team are in other time zones.
Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management.
Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders.
Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.
Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences.
Meeting Co-Ordination: Organise and support board-level meetings, events, co ordinating detailed logistics, catering ensuring a high standard of professionalism.
Document Production: Produce reports, presentations, and briefing documents
Executive Support: Supporting the Executive team & Head of Operations with Ad hoc requests.

Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment.
Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities.
Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders
Highly organised individual and high attention to detail with a results-oriented mindset
High levels of discretion and confidentiality,
Ability to push back and manage critical situations as they arise.
Excellent decision-making skills and ability to work on own initiative
Experience of coordinating large meetings and small events
Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.