Workplace Specialist

Join our team as a Workplace Specialist in Austin, where you'll manage day-to-day office operations, vendor management, and employee support. You'll create a functional and engaging environment for employees and visitors, while contributing to culture-building initiatives. The ideal candidate has 3-5 years of experience in workplace operations, office management, or facilities coordination, and thrives in a dynamic startup environment.

Ability to adapt to changing needs and handle tasks on short notice

Visual acuity to read screens, documents, and reports

Responsibilities

• Gérer les opérations quotidiennes des bureaux d'Austin, y compris la gestion des fournitures, la maintenance des équipements et la coordination avec les fournisseurs.
• Servir de point de contact principal pour toutes les demandes liées au lieu de travail, en répondant rapidement aux demandes des employés et en priorisant efficacement.
• Assister à la planification et à l'exécution d'événements d'entreprise, de sorties d'équipe et de réunions, et contribuer aux initiatives de renforcement de la culture.
• The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)
• Experience in event coordination, vendor management, and/or administrative support

Requirements

• Occasional standing and walking within the office

Ability to lift 25 lbs unassisted

• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence)
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• 3-5 years of experience in workplace operations, office management, or facilities coordination
• Flexibility to support occasional after-hours or weekend events

Excellent communication and interpersonal skills

• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively
• Comfortable working independently in a fast-paced, startup environment
• Prolonged periods of sitting at a desk and working on a computer