Hardware Procurement & Project Specialist

We are looking for a proactive and detail-oriented procurement and project specialist with foundational supplier negotiation skills, strong project execution capabilities, and effective cross-functional communication skills. You will manage sales-order-driven GPU hardware procurement projects from requirements confirmation, supplier sourcing and negotiation through purchase order execution, delivery acceptance, and procurement closeout. This role emphasizes initiative, accountability, and a willingness to learn.

About zenlayer

• Zenlayer Zenlayer is the first massively distributed edge cloud provider, operating 290+ Points of Presence across 70+ countries.
• With accolades including PTC “Best Networking Innovation”, “Outstanding Cloud, Data Center, or Interconnection Company”, and Inc.
• 5000, we enable businesses to deploy and run applications at the edge, thus reducing network latency to the end user.
• Zenlayer focuses on improving connections worldwide, all while nurturing a unique company culture that values service, growth, and trust.
• As a “Zenplayer”, you’ll be joining a community of success-driven team players that share the dream of powering a better-connected world.

Responsibilities

• Partner with Sales and relevant teams to confirm hardware requirements, quantities, target delivery dates, and procurement budgets.
• Develop project plans and track milestones, dependencies, and open issues.
• Identify and maintain relationships with suppliers of GPU hardware and related IT equipment.
• Request and compare quotations, verify supplier credentials, and negotiate pricing, lead times, payment terms, warranties, and after-sales terms while evaluating costs and supply risks.
• Coordinate internal approvals, contracts, and purchase orders.
• Follow up on supplier fulfillment, shipping, logistics , and arrival dates.
• Work with Finance on payments, invoices, and reconciliation to support procurement closeout and maintain accurate , transparent records.
• Coordinate with Technical, Logistics, and Operations teams on equipment acceptance and handover.
• Proactively address delivery delays, shortages, and specification discrepancies; propose practical alternatives and escalate risks promptly.
• Technical specifications and hardware substitutions must be confirmed by the Technical team.
• Keep Sales and other stakeholders informed of procurement and delivery progress, and manage expectations.
• Maintain records of costs, lead times, and supplier fulfillment to support improvements in procurement and delivery workflows.
• Ability to evaluate pricing, delivery schedules, payment terms, and warranties and make practical recommendations.
• In addition to client facing work.
• Ability to develop and maintain project plans, manage multiple purchase orders, prioritize tasks, track milestones and ownership, coordinate across teams, and proactively address risks through project completion.
• Proficiency in Microsoft Suite, especially Excel or similar tools to maintain quotation comparisons, purchase order records, and project trackers, ensuring accuracy and traceability.

Requirements

• At least two years of experience in IT hardware, servers, data centers, cloud infrastructure, or a related industry, with exposure to procurement, supply chain, order fulfillment, or project coordination.
• Experience requesting and comparing quotations and negotiating commercial terms.
• Ability to communicate effectively in both English and Chinese for supplier negotiations, business correspondence, meetings, and project updates.
• Basic understanding of IT hardware concepts and a willingness to proactively learn about GPUs, servers, and related equipment.
• A self-motivated approach to identifying issues, taking action , and following through.
• Strong attention to detail and results, with the judgment to seek support or escalate obstacles promptly without repeated reminders.
• Ability to respond to changing orders, delivery schedules, and supply conditions.
• Clarify critical information, develop workable solutions, and communicate clearly across teams.
• Bachelor's degree in business or related field.

Preferred

• Qualifications (Not Required) Experience procuring or coordinating delivery of GPUs, servers, or data center equipment.
• Experience with cross-border procurement, international logistics , or supplier collaboration across time zones.
• Experience using ERP systems, procurement platforms, or project management tools.
• Existing supplier relationships or hands-on experience improving procurement and delivery processes.

About the Role

ONCE EMPLOYED, INDIVIDUAL MUST BE ABLE TO COMMUTE TO OUR DIAMOND BAR OFFICE FOR IN-OFFICE WORKDAYS.