Administrative Assistant

Kimley-Horn is looking for an Administrative Assistant to join our team in Chattanooga, TN! This is an in-office position.

About Kimley-Horn

• At Kimley-Horn, we do things differently.
• People, clients, and employees are at the forefront of who we are.
• Clients know we prioritize achieving their goals and growing their success.
• Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees.

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports
• This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• answer/direct phone calls, send/receive packages, and greet visitors
• Order supplies Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands
• Qualifications 2+ years in a corporate/professional environment in an Administrative role

Requirements

• Strong verbal and written communication skills (grammar/proofreading) Strong proficiency in MS Office Suite Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality Self-starter who can thrive in an environment where leaders often travel off site serving clients

Preferred

• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred Why Kimley-Horn?

Benefits

• We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!
• Key Benefits at Kimley-Horn Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in our 401(k), and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.