Project Coordinator – Technology & Transformation

Working across Mining, Road, Port and Corporate, the position helps our teams work more effectively through better systems, processes and technology.

About Fenix

• FEX) is a fully integrated mining, logistics and port services business operating in Western Australia’s Mid-West.
• With a current production rate of over 4 million tonnes of iron ore per annum and a clear pathway to 10Mtpa, Fenix is building a long-term, sustainable operation.
• Fenix is growing at Weld Range following the securing of a 290Mt high-grade iron ore resource, underpinning its move toward 10Mtpa and driving expanded mining and logistics activity across the region.
• Supported by strong global partners and a fully integrated mine-to-port network, Fenix is entering a new phase of growth, backed by a clear production plan and pipeline of development projects.

Responsibilities

• Working closely with the GM of IT, the role keeps projects, actions, priorities and reporting organised and on track.
• It is a central point of coordination between the business and our IT, data, applications and AI specialists, without having direct reports or needing to develop software.
• The position supports major initiatives including ERP implementation, workforce and operational AI, and continuous improvement.
• It suits a proactive, resourceful person who enjoys engaging with people, getting into the detail, following through on commitments and helping practical improvements become part of everyday operations.
• Project Portfolio Coordination: Maintain a clear, accurate view of IT and transformation projects, including priorities, owners, milestones, dependencies and deadlines; follow up on progress and actions.
• Keep project plans, trackers, action registers, meeting notes and key documentation current; coordinate meetings and ensure commitments are closed out.
• Prepare polished weekly and monthly updates and reporting packs for the GM of IT, CFO and Board, highlighting progress, benefits, risks, blockers and decisions required.
• Build relationships across operational and corporate teams; facilitate practical discussions to understand challenges, capture requests and identify improvement opportunities.
• Document existing workflows, business needs, improvement ideas and clear requirements so technical colleagues and stakeholders can agree on achievable solutions.
• Coordinate business readiness and delivery activities for ERP rollout and wider IT, workforce AI and operational AI initiatives, working closely with project owners.
• Support planning, system testing, UAT, issue resolution, go-live preparation and handover; take ownership of practical delivery tasks rather than only managing schedules.
• Help plan and deliver communications, user guides, training and staff support to embed new systems and ways of working across the business.
• Work alongside data, applications, AI and IT specialists; facilitate information flow, clarify actions, follow up on dependencies and keep work moving without line-management authority.
• Proactively identify delays, competing priorities, emerging risks and unresolved issues; escalate appropriately and help resolve problems before they affect delivery.
• Capture feedback, track practical outcomes such as time saved and adoption, and help teams identify further improvements after implementation.
• Experience supporting stakeholders, documenting processes, coordinating training, UAT or systems adoption; ERP implementation exposure is highly regarded.

Requirements

• Ideally 3+ years in project coordination, business readiness, systems rollout, transformation, business analysis or operational improvement.
• Capability matters more than a specific title.
• Strong administration and coordination skills, with confidence using Excel, PowerPoint, Teams, SharePoint and project tracking tools to produce high-quality updates.
• Comfortable working with technical specialists and keen to learn how business systems, reporting, automation and AI can improve operations.
• Coding is not required.

Preferred

• Mining, logistics, project-based or operational experience is advantageous.
• Relevant qualifications in business, projects or change are welcomed but not essential.

Benefits

• We recognise and reward the contribution of our people through: Competitive remuneration and performance-based bonuses Service recognition benefits Employee Share Plans Quality facilities, modern technology and industry-leading equipment Long-term career opportunities with a growing iron ore producer that is investing in its future and its people Sound like you?
• Please click the apply button to submit your application and resume.

Location

Perth CBD Employment Type : Fulltime Permanent The Project Coordinator – Technology & Transformation plays a hands-on role in coordinating and delivering Fenix’s IT and business transformation initiatives.