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Office Administrative Coordinator

foxconnqedge

Responsibilities

  • General Affairs (GA) Work Location: Office and warehouse environment Employment Type: Full-time Position Summary The Office Administrative Coordinator supports daily General Affairs operations, including visitor reception, expatriate and business-traveler logistics, shuttle operation, office coordination, records management, and general administrative support.
  • This position works closely with employees, visitors, internal departments, hotels, transportation providers, and other vendors.
  • The ideal candidate is organized, outgoing, service-oriented, and comfortable working in both office and warehouse environments.
  • Office Administration & Customer Service Manage front-desk and customer service activities, including visitor reception, access coordination, meeting-room readiness and hospitality support.
  • Maintain office, meeting-room, and customer-area supplies and coordinate replenishment as needed.
  • Provide daily administrative support to the GA team, including document preparation, filing, data entry, scheduling, and follow-up on open items.
  • Prepare and maintain Excel trackers, PowerPoint presentations, reports, and other administrative documents.
  • Coordinate with internal departments to support meetings, visitors, employee activities, and other site requirements.
  • Expat & Business Travel Support Coordinate hotel accommodations, rental vehicles, booking changes, and other logistics for expatriates and business travelers.
  • Respond to urgent travel or accommodation issues and coordinate with travelers, host departments, hotels, and vendors.
  • Maintain accurate hotel, transportation, traveler, and booking records.
  • Transportation Administration Support administration of company vehicles, rental vehicles, and shuttle-bus services.
  • Maintain vehicle usage, maintenance, incident, schedule, route, and ridership records.
  • Assist with transportation invoices, monthly settlements, and vendor documentation.
  • Follow up with transportation vendors regarding service issues, schedule changes, and operational requests.
  • Records, Supplies & Operational Support Maintain organized GA records, including vendor documents, invoices, service records, inventory records, and operational trackers.
  • Monitor office and GA supply inventory and coordinate replenishment with Procurement.
  • Maintain issuance records for GA supplies, PPE, and other assigned materials.
  • Provide administrative support for receiving, material distribution, inventory checks, and other warehouse-related activities when needed.

Requirements

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • Previous experience in office administration, customer service, General Affairs, hospitality, logistics, or a related field preferred.
  • Strong proficiency in Microsoft Office , especially: Excel PowerPoint Word Strong organizational skills with the ability to manage multiple tasks and follow up on details.
  • Comfortable maintaining records, spreadsheets, reports, invoices, and administrative documentation.
  • Able to work effectively in both office and warehouse environments .
  • Language Requirements Fluent Chinese and English required.
  • Must be able to communicate effectively with employees, visitors, management, and vendors in both languages.

Preferred

  • Personal Characteristics Outgoing, friendly, and professional.
  • Strong customer-service mindset.
  • Team player who works well with different departments and personalities.
  • Responsible and detail-oriented.
  • Proactive in following up on issues and completing assigned tasks.
  • Able to handle changing priorities and urgent requests.
  • Good communication and interpersonal skills.