Executive - Rewards & Payroll

Role title Executive - Payroll & Compliance Purpose of role To ensure accurate, timely, and compliant payroll operations by managing payroll processes, strengthening controls, supporting continuous improvement initiatives, and delivering high-quality service to employees and stakeholders.

Responsibilities

• Key accountabilities, responsibilities, and measures Payroll & Compliances Collect monthly payroll inputs (joiners, leavers, salary changes, deductions, reimbursements, referral payouts) and Time & Attendance data within the payroll calendar.
• Upload inputs in the payroll system, validate using defined checklists, and process attendance corrections/reversals with required approvals.
• Support payroll for employees, third-party colleagues and consultants, including bank detail updates and follow-up on failed salary transfers.
• Collect exit data and clearances, prepare F&F working sheets as per policy, and submit for review and approval.
• Support WPS (Wage Protection System) and other salary payment-related activities.
• Coordinate payment with Finance, share F&F statements, and track pending cases.
• Prepare data and make approved payments for statutory deductions (such as PF, ESI, PT, LWF and TDS, as applicable) within due dates.
• Support monthly/quarterly returns, GL/JV data and reconciliations with working files for review.
• Support employee record updates and payroll-related inputs for joiners, movements and exits, in coordination with the HR Operations team.
• Assist in administration of NAPS/NATS apprentices and temporary workforce in coordination with internal teams and vendors.
• Vendor Management Managing vendor coordination for seamless processing with all vendors for Payroll, compliances, TeamLease and Car Lease vendors.
• Manage end-to-end invoice processing in SAP, including PO creation, invoice monitoring and posting, SRN/GRN creation, document validation, and timely follow-up for approvals and payments.

Requirements

• Key Relationships and Stakeholders HR Operations Team Payroll Team HRBP & Talent Acquisition Team Store Managers Vendors as applicable Key Skills Technical Skills: MS Office Suite, Advanced Excel Skills.
• Advanced-level Excel and Macro Writing skills preferred.
• Good Communication Skills.
• Graduation / Post Graduation Experience: 3 to 5 years in India payroll processing.
• Prior experience and knowledge of statutory compliances.

Preferred

• Prior experience collaborating with multiple stakeholders.
• Experience on SAP and Darwin is an added advantage.