Pharmaceutical Inventory Coordinator

Responsibilities

• Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Manager. As a Pharmaceutical Inventory Manager, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.
• The Pharmaceutical Inventory Manager oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.

The Pharmaceutical Inventory Manager plays a key role in

• Managing the end-to-end order fulfillment process for reference standards.
• Ensuring compliance with global regulations _(e.g., FDA, DEA, DOT)_.
• Protecting intellectual property & sensitive data.
• Supporting inventory, dispensing, & documentation activities.
• Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.
• Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)
• First point of contact for all issues related to the reference standard inventory
• Process the receipt of incoming materials
• Perform and document a periodic physical inventory of all stored reference standard materials
• Manage the Material Preservation Program
• Monitor and move inventory to optimize space and dispensing efficiency
• Maintain balance between main and disaster recovery storage
• Correct inventory segregation monthly and submit appropriate batches for destruction
• Ensure compliance with all regulatory and safety requirements
• Monitor pending shipments and ensure timely delivery to the dock
• Process international/domestic orders and obtain necessary approvals
• Interact with global customers and maintain customer/agency data
• Prepare Certificates of Analysis (COAs), MSDS, & track order status
• Coordinate with shipping dock and external request approvers
• Ensure appropriate business processes are applied based on order type
• Assist in maintaining accurate inventory through compliant dispensing
• Perform second-person verification and dispense materials
• Label/package materials and generate outbound shipping forms

Conduct quarterly SSS inventories & manage SSS documentation

• Assist in creating and maintaining guidance documents & SOPs
• Optimize processes and ensure documentation reflects current procedures

Maintain clean workspaces and adequate stock of consumables

• Assist with reference standard fills & labelling as needed
• Help customers comply with order requirements & resolve non-standard issues
• Notify CRSO of quality deviations & troubleshoot order issues
• Identify customer trends & propose process improvements
• Assist in resolving customer complaints

Requirements

• Keywords Studios · Indianapolis, United States · Full-time · Posted 2026-10-24
• Associates degree _(in chemistry or related field)_ or equivalent pharmaceutical industry experience
• Superior attention to detail & problem-solving skills
• Ability to respond to changing priorities
• Experience with computers & software packages
• Teamwork & customer service-oriented mindset
• Strong oral and written communication skills
• Self-motivated, flexible, & able to work independently
• Clerical and laboratory experience helpful

No applicable drug allergies

• Able to accurately weigh materials with an analytical balance
• Able to stand for extended periods & work briefly in freezer conditions

Benefits

• Medical, dental & vision benefits
• Paid time off (including sick & select holidays)
• 401(k) enrollment with 3% employer matching

Description

Work Location: Onsite in Indianapolis, IN downtown area

Work Hours: Monday - Friday, 8:00 am - 5:00 pm EST

Keywords provides all its contingent workforce with

_We are an equal opportunity employer & all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law_

Role Information: EN

Studio: Keywords Studios

Location: Indianapolis, IN

• Area of Work: PIM
• Service: CRSO

Employment Type: Contractor

Working Pattern: Full Time

This Organization Participates in E-Verify

_Keywords Studios is committed to fair & ethical hiring practices. We expect candidates to conduct themselves with honesty & to participate in all applications and interviews independently, presenting their own knowledge & experience._

_Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process._

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