Executive Assistant

Join our team as an Executive Assistant, where you will play a crucial role in supporting the VP's office. You will manage the VP's complex calendar, oversee all communications, arrange travel, plan events, and maintain organized filing systems. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to changing priorities. You will work on-site in our Boston office 2-3 days per week and enjoy a range of benefits, including flexible work models, paid time off, health care benefits, and more.

Responsibilities

• Meticulously manage the VP's complex calendar, prioritize appointments, and adapt quickly to schedule changes.
• Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information.
• Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours.
• Highly detail-oriented with strict precision in scheduling, document review, and reporting
• Proactive problem-solver with strong intuition to anticipate the executive's needs, resolve conflicts, and suggest process improvements
• Highly receptive to feedback with a strong desire for continuous improvement

Requirements

5+ years of EA or Administrative experience

• Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines
• Must be based locally and work on-site in the Boston office 2-3 days per week
• Nice to have: Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos
• Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat)
• Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments)
• Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity
• Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP's voice
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position

Pay

USD 105,000 - 115,000