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Office Coordinator (Contract)

Suno

Skills

Required

  • facilities coordination
  • digital tools

Preferred

  • managing vendor relationships
  • NDAs
  • Oversee office maintenance
  • address facility issues
  • manage security systems

Join our team as an Office Coordinator in our LA office. In this contract role, you will be the heartbeat of our office operations, supporting our Workplace team and creating an environment where creativity and productivity thrive. Your responsibilities will include managing NDAs, waivers, and contracts, serving as the onsite coordinator for guests and candidates, handling incoming/outgoing package shipments, and overseeing office maintenance.

About Suno

  • The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome
  • From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work
  • A love of music is a huge plus

Responsibilities

  • You will also manage the security system, coordinate team events, and support the talent acquisition team.
  • Process and maintain NDAs, waivers, and contracts, and serve as the primary point of contact for vendors and service providers.
  • Oversee office maintenance, promptly address facility issues, and manage security systems including badges and camera monitoring.
  • Coordinate daily lunch program, maintain office supply inventory, and plan and execute team events and activities.

Requirements

  • This role requires strong organizational and multitasking abilities, excellent interpersonal and communication skills, and 1-2 years of experience in office management or facilities coordination.
  • Strong organizational and multitasking abilities
  • Problem-solving mindset with ability to work independently
  • Detail-oriented approach with a proactive attitude
  • Comfort with dynamic environments and changing priorities
  • Proficiency with office management software and digital tools
  • Excellent interpersonal and communication skills
  • 1-2 years of experience in office management or facilities coordination

Preferred

  • Experience managing vendor relationships

Every job at Suno