Buyer Electrical & Instrument - DCTL Dahej

The Buyer – Instrument & Electrical will be responsible for managing end-to-end procurement activities for instrumentation, electrical spares, services, ARC/AMC, and related requirements. The role involves vendor identification and development, enquiry management, techno-commercial coordination, price negotiation, purchase order finalization, and ensuring timely delivery.

The position will also focus on cost optimization, alternate vendor development, procurement cycle-time reduction, compliance, and effective coordination with internal stakeholders and suppliers.

Responsibilities

Procurement & Purchase Order Management

• Manage the complete PR-to-PO cycle for Instrument & Electrical spares, services, and related requirements.
• Identify suitable vendors, develop new/alternate sources, and maintain a competitive vendor base.
• Float enquiries, obtain and evaluate commercial quotations, and coordinate with vendors for timely responses.
• Coordinate with the user/technical team for technical evaluation and clearance.
• Negotiate prices, payment terms, delivery schedules, warranties, guarantees, LD clauses, and other commercial terms.
• Finalize purchase orders in line with approved procurement policies and commercial requirements.
• Follow up with suppliers to ensure on-time delivery and resolve supply-related issues.
• Ensure end-to-end Procure-to-Pay (P2P) compliance and timely closure of procurement transactions.
• Identify opportunities for cost reduction, value optimization, and procurement cycle-time improvement.

Service, ARC & AMC Management

• Coordinate with Instrument & Electrical service engineers and internal stakeholders for service requirements.
• Manage the complete process for service orders, ARC and AMC contracts, including enquiry, commercial evaluation, negotiation, PO/contract finalization, and execution.
• Ensure timely mobilization and completion of service activities as per agreed scope, schedule, and commercial terms.
• Monitor supplier performance and address service-related issues in coordination with the user team.

Vendor Development & Performance

• Develop and qualify new and alternate vendors to improve competitiveness, supply reliability, and business continuity.
• Identify alternate sources for critical and high-value Instrument & Electrical spares.
• Maintain effective supplier relationships while ensuring adherence to company procurement requirements.
• Monitor vendor performance with respect to quality, delivery, cost, service, and compliance.

Cost Optimization & Commercial Management

• Drive cost-saving initiatives through competitive bidding, negotiations, alternate sourcing, standardization, and value engineering opportunities.
• Benchmark prices and market conditions to ensure commercially competitive procurement.
• Ensure appropriate application of LD, warranty, guarantee, payment terms, and other contractual/commercial provisions.
• Expedite critical PRs and ensure timely conversion from PR to PO without compromising procurement controls.

Compliance & Documentation

• Maintain working knowledge of procurement SOPs, delegation of authority, commercial terms, cost-control practices, warranties, guarantees, LD provisions, and procurement terminology.
• Ensure procurement activities are carried out in compliance with approved company policies and procedures.
• Ensure adherence to applicable safety, HR, statutory, and organizational requirements.
• Maintain proper procurement documentation, approvals, and audit trails.
• MIS & Reporting
• Ensure timely and accurate submission of procurement MIS and performance reports.
• PR-to-PO cycle time
• Pending PRs and POs
• Critical/overdue deliveries
• Cost savings
• Vendor development
• ARC/AMC status
• Supplier performance
• Highlight critical procurement risks, delays, and supply constraints to the relevant stakeholders on a timely basis.
• On-time delivery of critical and routine materials
• Procurement cost savings
• New/alternate vendor development
• Service/ARC/AMC execution and renewal timelines
• Supplier performance
• Compliance with procurement SOPs and approval processes
• Accuracy and timeliness of MIS reporting
• Closure of overdue PRs/POs and procurement-related actions

Key Performance Areas (KPIs)

• PR-to-PO conversion time
• Reduction in single-source dependency