Accounts Payable Specialist

The Accounts Payable (AP) Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, compliance with company policies, and maintaining strong vendor relationships. This role supports financial accuracy, internal controls, and efficient cash flow management.

Responsibilities

Invoice Processing & Payment Execution

• Review, verify, and process vendor invoices for accuracy, completeness, and proper approvals
• Match invoices to purchase orders (POs) and receipts where applicable

Process non-PO invoices with appropriate documentation and coding

• Ensure invoices are processed within required timelines (e.g., prompt processing upon receipt)
• Ensure all invoices meet internal documentation and approval requirements before payment
• Adhere to Delegation of Authority (DOA) and company financial policies

Maintain accurate records for audit and regulatory compliance

• Identify and prevent duplicate or fraudulent payments through proper review controls
• Communicate with vendors regarding invoice status, discrepancies, and payment timing
• Resolve invoice disputes in a timely and professional manner
• Maintain positive supplier relationships through reliable and consistent communication
• Reconciliation & Reporting
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end close processes related to AP
• Maintain accurate AP aging and reporting data
• Support financial reporting and audit requests
• Identify inefficiencies and recommend process improvements
• Support automation and standardization efforts within AP workflows
• Assist in maintaining documentation of AP procedures

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable or general accounting experience
• Knowledge of accounting principles and AP best practices
• Ability to manage high-volume invoice processing
• Effective communication and problem-solving abilities
• Proficiency in Microsoft Excel and financial systems

Preferred

• Experience with ERP/accounting systems (e.g., IFS or similar platforms) preferred

Benefits

• Follows selected Philippine holidays

Onsite (Bridgetowne or Cebu)

Monday to Friday, 8:00 AM to 5:00 PM Eastern Time