Construction Billing Specialist

Job Details

Following selected PH Holidays

Oversee project billing and accounting-related tasks on all projects to which you are assigned
Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws
Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos
Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices
Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.
Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials
Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project

Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing
Serve as a point of contact for general contractors and customers relating to the billing and funding of projects
Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation
Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding
Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including:

Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment
Escalate delinquent accounts and drive resolution through structured collection strategies
Maintain accurate notes and aging statuses within internal systems
Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts
Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks
Analyze and resolve any unfinished accounting activities to allow the close of projects
Closely follow and comply with deadlines for end-of-month/quarter processes
Participate in gathering supporting documentation for end-of-year audits
Attend and participate in weekly team meetings held by the Director of Project Accounting
Mentor existing and train new team members in all areas of expertise

Qualifications

2–5 years’ experience on Construction Billing or similar role

Experience in AIA, G702/G703, Progress, or Construction Billing

Excellent communication skills for effective collaboration and client services

Experience and detailed knowledge of project contracts and change order documents is highly desired
Familiarity with construction estimation materials and or Quantity Surveying.

Strong familiarity with project contracts and change orders