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Virtual Operations & Marketing Coordinator

Remote Raven

Responsibilities

  • Create and maintain SMS, email, and workflow templates; upload and clean contact lists; apply tagging and segmentation; monitor inbound inquiries; and maintain data accuracy across platforms.
  • Manage daily SMS campaigns from list prep through send and follow-up; verify and clean contacts before deployment; monitor delivery and responses; qualify and route leads; and maintain opt-in / opt-out compliance.
  • Organize and triage leadership inboxes; prioritize by urgency and business impact; flag time-sensitive items (lender, partnership, escalation, and contract correspondence); track follow-ups; and draft replies on request.
  • Lead Data Operations (training provided)
  • Clean and standardize property files; pull and organize skip-traced owner data; and prepare accurate lists for outreach and CRM upload.
  • Marketing, Social & Content(basic proficiency is fine)
  • Schedule and publish social content; create and repurpose written content; build and monitor email and event campaigns; and help moderate an online community.
  • Website, Presentations & Research(training provided)
  • Update website pages and blog posts (WordPress / Elementor); build PowerPoint materials; and conduct business, market, and competitor research with clear summaries.

Preferred

  • Real estate lead-generation or property-research experience.
  • Skip-tracing / property-data tools (DealMachine, PropStream).
  • Website maintenance (WordPress / Elementor), content / social, and PowerPoint.
  • Experience supporting a multi-business owner.

Virtual Operations & Marketing Coordinator

Remote Raven · Philippines (Remote) · — · Posted 2026-10-12

Description

A US-based real estate investment and wholesaling firm, in business since 1999, is seeking a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote role for someone who can own a CRM, manage high-volume SMS outreach, keep an executive inbox under control, and maintain clean, deployment-ready lead data — the pipeline that drives the company’s deals.

You will report to the business owner and support several connected brands. The role calls for independence, precision, and clear communication: much of the work runs while the US team is offline, so the firm needs someone who owns outcomes, flags problems early, and keeps stakeholders informed without being asked.

Requirements

  • Hands-on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation, templates.
  • SMS / text-outreach experience (or closely comparable outreach), including list prep, deployment, response handling, and opt-out compliance.
  • Executive email / inbox management with strong prioritization judgment.
  • Strong data-operations discipline: cleaning, de-duplicating, standardizing, and validating data.
  • Excellent written English; high attention to detail; able to work independently across US (Arizona) business hours.
  • Fast learner across new platforms, with strong problem-solving instincts.

Tools & Software

Primary CRM: GoHighLevel (GHL). Also: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint. Collaboration via Microsoft Teams and OneDrive.

What Makes You a Great Fit

  • You guard data quality and clean every list before it goes out.
  • You act before being told and flag problems early.
  • You keep a busy owner informed without being chased.
  • You take correction well and improve the system.
  • You stay organized across many brands and tools.

What We Offer

  • Up to $\[5\]/hour
  • 100% remote work
  • Full-time role

To apply

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: \[[https://assessment.aptiveindex.com/s/aj0E351zZz7J](https://assessment.aptiveindex.com/s/aj0E351zZz7J)\]

_By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only._

Interview scheduling: Initial recruiter calls are held in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In local time that is approximately:

Philippines (PHT): 6:00 PM – 4:00 AM (next day)

_Thank you in advance for your flexibility in finding a time that works._

Apply

[Apply at Remote Raven](https://apply.workable.com/remote-raven/j/691458C96B/apply)