Office & Executive Assistant

Responsibilities

• We are expanding our regional operations in Southeast Asia (SEA) and seeking a proactive, self-directed
• Office Manager & Executive Assistant, offering increased ownership across office operations, vendor management, executive support, and cross-functional administrative coordination
• Manage the Regional Director’s calendar, travel itineraries, meeting schedules, and logistics with high precision and discretion
• Ensure the smooth day-to-day running of the SEA regional office, serving as the central point of contact for facility management, building administration, and office supplies
• Support basic bookkeeping workflows, process staff expense claims, coordinate vendor invoices, and liaise with accounting teams for accurate reporting
• Leverage modern productivity and digital/AI tools to document repeatable standard operating procedures (SOPs), automate routine administrative tasks, and maintain shared knowledge repositories

Requirements

• Exceptional written and spoken English, comfortable interacting with regional teams, international leadership, and external partners

Preferred

• Prior experience supporting senior management or executive directors in an engineering, contracting, or multinational corporate environment
• Practical familiarity with digital productivity platforms, workflow automation, or AI tools to optimize daily office operations
• Working knowledge of local languages in the SEA region (e.g., Bahasa Malaysia)
• Basic understanding of bookkeeping, local statutory processes, or regional HR administration standards

Job Title

Office & Executive Assistant

Location

Petaling Jaya, Selangor, Malaysia

Workplace Type

Regional HQ

Employment Type

Full-Time, Permanent

About CSI Global

CSI Global is a premier multi-disciplinary engineering and contracting group delivering Advanced Building MEP Systems, Master Systems Integration (MSI), and Project Management across the GCC, MENA, and Asia. Globally recognized for excellence in Testing & Commissioning and smart infrastructure, we execute mission-critical projects—from Data Centers to International Airports—combining engineering precision with technological innovation.

The Opportunity

Office & Executive Assistant to join our team in Petaling Jaya, Malaysia

Working directly alongside the Regional Director (SEA), you will initially ensure the seamless day-to-day administration and operational coordination of our regional hub. This role is built on a structured progression pathway: as our regional footprint grows, the position is designed to transition into

Document & Information Management

Handle general correspondence, maintain structured digital filing systems, implement version control, and track meeting minutes and action items to completion

Regional People & Onboarding Support

Coordinate onboarding logistics for new joiners across the SEA region and support HR administration touchpoints with group headquarters

Education

Bachelor’s Degree or Diploma in Business Administration, Management, Human Resources, or a related discipline

Experience

Proven experience (2+ years) in office administration, executive assistance, or corporate operational support

Software & Tools

Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook)

Ownership & Discretion

Demonstrated ability to work independently with limited supervision, handle confidential executive matters with high integrity, and prioritize multiple tasks effectively

Nice-to-Have

Why Join CSI Global?

Structured Career Growth

A clearly defined development path with direct mentorship from the Regional Director, progressing from Office Assistant to Office Manager & EA

Regional Impact

Play a pivotal operational role in establishing and scaling our regional presence across Southeast Asia

Collaborative & Modern Culture

An agile, tech-forward working environment backed by an international engineering group, supporting innovation, digital automation, and continuous professional development