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Document Coordinator

CSI Global

Responsibilities

  • to support project teams in managing, controlling, tracking, and maintaining project documentation.
  • The successful candidate will ensure that project documents are properly received, reviewed for completeness, distributed to relevant stakeholders, and maintained in accordance with company and project document-control procedures.
  • Coordinate the receipt, registration, distribution, and filing of project documents.
  • Maintain accurate

document registers, transmittals, logs, and tracking sheets

  • Ensure all documents are properly coded, numbered, dated, and version-controlled.
  • Coordinate document submissions and ensure timely distribution to project stakeholders.
  • Monitor document status, revisions, approvals, comments, and outstanding actions.
  • Maintain both electronic and physical project documentation in an organized manner.
  • Coordinate with Project Managers, Engineers, Consultants, Contractors, and other stakeholders regarding document submissions and requirements.

Prepare and issue

  • transmittals, correspondence, submittals, and document distribution records
  • Follow up on pending approvals, comments, and overdue document submissions.
  • Ensure superseded documents are properly identified and archived to prevent the use of obsolete information.
  • Maintain project correspondence and records in accordance with established document-control procedures.
  • Support the project team with document retrieval and provide required reports and document-status updates.
  • Assist in preparing periodic document-control reports for project management.
  • Ensure confidentiality, accuracy, and integrity of project information.
  • Perform other document-control and administrative duties as assigned by management.

Requirements

  • Ability to work effectively under pressure and meet project deadlines.

Preferred

  • Knowledge of

MEP and construction project documentation

  • Familiarity with technical drawings, specifications, method statements, RFIs, submittals, inspection requests, and other project documents.
  • Ability to manage multiple document workflows simultaneously.
  • Strong follow-up and coordination skills.
  • Ability to work independently as well as part of a project team.
  • Knowledge of document numbering, revision control, and document distribution processes.
  • Key Competencies
  • Document Management & Control
  • Attention to Detail
  • Organization & Coordination
  • Communication Skills
  • Time Management
  • Microsoft Excel & Office

Position

Document Coordinator

Location

Makkah, Saudi Arabia

Employment Type

Full-Time

About CSI Global

CSI Global is a leading multidisciplinary engineering and technical services company specializing in

MEP, testing and diagnostics, commissioning, construction management, quality control, BIM, sustainability, and mission-critical solutions. With international project experience across 20+ countries, CSI supports clients from design through construction, commissioning, handover, and operational readiness, delivering technically robust and performance-focused solutions for complex projects. ATS parts of CSI Global provides

MEP contracting, electrical testing, testing & commissioning, technical services, and project support for major developments and infrastructure projects across Saudi Arabia and the region.

Position Overview

  • CSI Global is seeking a highly organized and detail-oriented
  • Document Coordinator

Required Qualifications

Diploma or Bachelor’s degree in

  • Business Administration, Information Management, Engineering, or a related field
  • 2–4 years of experience in document control, document coordination, or project administration.

Previous experience in

  • MEP, construction, engineering, testing & commissioning, or contracting projects is preferred.
  • Good knowledge of document-control procedures and project documentation.
  • Proficiency in

Microsoft Office, particularly Excel and Word

  • Experience with document management systems, EDMS, SharePoint, Aconex, Procore, or similar platforms is an advantage.
  • Good written and verbal communication skills in English.
  • Strong organizational and time-management skills.
  • High attention to detail and accuracy.

Preferred Skills

Follow-up & Reporting

Teamwork & Collaboration

  • Problem Solving
  • Confidentiality & Professionalism