Technical Administrator / Planning & Design Assistant

Responsibilities

Administration & Coordination

• Manage and monitor departmental work queues and planning tools.
• Maintain project files, documentation and drawing registers.
• Track applications, permissions, approvals and third-party correspondence.
• Coordinate team meetings, prepare agendas and issue minutes and actions.
• Prepare and distribute routine communications and reports.
• Assist with KPI reporting and departmental performance tracking.
• Support administration of departmental systems, processes and procedures.
• Maintain accurate records in accordance with company standards and procedures.

Project & Technical Support

• Support the Planning & Design team in the administration of network development and asset management projects.
• Assist with maintaining asset records, network information and design documentation.
• Support management of engineering drawings and technical records.
• Liaise with internal stakeholders, contractors, suppliers and external organisations to obtain project information.
• Assist with project planning activities, programme updates and reporting.
• Support procurement, document control and project governance activities as required.

Requirements

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Good IT literacy, including Microsoft Office applications.
• Ability to manage multiple tasks and priorities.
• Proactive and self-motivated approach.
• Willingness to learn new systems and ways of working.
• Strong record-keeping and administrative capability.

Preferred

• Experience in an administrative, project support or coordination role.
• Interest in engineering, infrastructure or the utilities sector.
• Experience with document control systems.
• Knowledge of AutoCAD, GIS, mapping systems or technical drawing software.
• Experience working with project or asset management systems.

Key Responsibilities

Skills, Knowledge & Expertise