Bid Officer

Responsibilities

• Review and summarize non-technical tender requirements (eligibility, non-exclusion, certifications, legal and financial annexes) and maintain admin checklists.
• Prepare and maintain centralized CV trackers, admin repositories, and contributor schedules to ensure zero delays in non-technical streams.
• Consolidate, check signatures, format, and assemble complete, audit-ready administrative packs in line with formal tender guidelines.
• Maintain and update internal libraries of reusable administrative assets, VAT certificates, partner credentials, and tagged high-quality CV profiles.

Requirements

• Strong appetite for technical profiles, sourcing nuances, and a genuine desire to build long-term expertise in public tender administration.
• Zero-tolerance approach to formatting errors, missing data, or administrative inconsistencies.
• Strong written and verbal communication in English, with the ability to interface with technical experts and partners effectively.

About The Job

We are looking for a detail-oriented

Bid Officer (Junior / Medior) with an HR/IT recruitment or pre-sales administrative background who has an appetite for technology and a long-term motivation to thrive in this specialized role. You will support the Bid Team by taking direct ownership of

CV management, candidate compliance, and administrative tendering documentation, ensuring that every profile and annex is audit-proof, tailored to scoring criteria, and fully submission-ready.

CV Management & Compliance

Collect, format, and tailor expert CVs to strictly match specific EU tender templates, job descriptions, and evaluation criteria, identifying gaps and highlighting key references.

Team Support

• Support meeting logistics and provide updated candidate profiles to delivery and staffing teams upon award.
• Profile Requirements

Background

Experience in IT Recruitment, HR Operations, Pre-sales Administration, or Public Procurement / EU Tender Support.

Autonomy & Organization

Highly structured approach to document handling, file naming conventions, and deadline management.

Tools

Advanced proficiency in MS Word, MS Excel, and MS SharePoint.