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AIA Billing Specialist

Pavago

Responsibilities

  • AIA billing (G702/G703)
  • Schedule of Values (SOV) management
  • Construction contracts
  • Bonding coordination
  • Project documentation

Billing compliance

  • Identify billing discrepancies before they impact project cash flow.
  • Manage commercial construction contracts throughout the project lifecycle.
  • Prepare and submit bonding documentation.
  • Communicate with:
  • Ensure compliance with contractual requirements and deadlines.

Maintain project documentation within

  • Maintain CRM and project management data integrity.
  • Support project reporting and operational visibility.
  • Coordinate communication with:
  • Clients
  • Support pre-construction administrative activities.
  • Organize:
  • Project files

Supporting documentation

  • Participate in weekly project meetings and provide project status updates.
  • Review upcoming AIA billing deadlines.
  • Update Schedule of Values documentation.
  • Monitor retainage and project payment status.
  • Coordinate with bonding companies and contractors.
  • Update Buildertrend and project records.
  • Review contracts and compliance documentation.
  • Prepare reports and project updates for leadership.
  • In short: You ensure commercial construction projects remain financially organized, contractually compliant, and operationally on track from billing through project completion.

Requirements

  • Prior remote experience supporting a U.S.-based general contractor or commercial construction company.
  • Schedule of Values (SOV)
  • Strong understanding of:

Bid bonds

  • Experience tracking retainage and construction billing documentation.
  • Strong Microsoft Excel and Microsoft Office skills.
  • Excellent written and verbal English communication skills.
  • Exceptional organizational and multitasking abilities.
  • High attention to detail and accuracy.

Preferred

  • Basic construction accounting or bookkeeping experience.
  • Construction financial reporting
  • Project tracking platforms

AIA Billing Specialist

Pavago · Pakistan (Remote) · — · Posted 2026-09-22

Description

  • AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote
  • AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend

About the Role

At Pavago, we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company.

This is a specialized construction operations role—not a general administrative position.

You’ll be responsible for

We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements.

If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit.

AIA Billing & Project Administration

  • Prepare and submit AIA billing packages using:
  • G702

G703

  • Maintain and update Schedule of Values (SOV) across active projects.
  • Track:
  • Retainage
  • Payment milestones

Billing status

Ensure all billing submissions are accurate and submitted on time.

Contracts & Bonding

  • Coordinate:
  • Bid bonds
  • Performance bonds
  • Maintenance bonds
  • Bonding companies
  • Municipalities
  • General contractors

Project Documentation & Systems

  • Buildertrend or similar construction management software
  • Keep project records:
  • Organized
  • Accurate
  • Audit-ready

Administrative & Operational Support

  • Contractors
  • Vendors
  • Project stakeholders
  • Contracts
  • Permits

Must-Have Qualifications

  • Proven experience with:
  • AIA Billing
  • G702/G703 payment applications
  • Performance bonds
  • Maintenance bonds

Nice to Have

  • Experience using:
  • Buildertrend or similar construction management software
  • Background in:
  • Commercial construction
  • Landscaping
  • Trades-related industries
  • Familiarity with:
  • Payment tracking
  • CRM systems

What Makes You a Strong Fit

  • You have hands-on commercial construction administration experience.
  • You understand AIA billing and construction payment processes.
  • You thrive in deadline-driven environments.
  • You proactively identify issues before they delay projects.
  • You manage multiple active projects without sacrificing accuracy.
  • You work independently with minimal supervision.

What a Typical Day Looks Like

Prepare G702/G703 payment applications.

Key Metrics for Success (KPIs)

  • Accuracy and timeliness of AIA billing submissions
  • On-time completion of bonding documentation
  • Accuracy of project records and CRM data
  • Reduction in billing delays and payment issues
  • Compliance with contract and documentation requirements

Why Join Us?

  • High-impact role supporting commercial construction operations.
  • Strong ownership across billing, contracts, and project administration.
  • Opportunity to work with a growing U.S.-based construction company.
  • Fully remote role with long-term growth potential.
  • Career progression into:
  • Construction Operations Manager
  • Project Administrator
  • Billing Manager
  • Contracts Manager

Interview Process

  • Initial Phone Screen
  • Client Interview
  • Offer Stage

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

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