Data Entry Specialist
- United States
- Remote
- Mid Level
- Posted
# Data Entry Specialist
> Pavago · United States (Remote) · — · Posted 2026-11-12
**Workplace:** remote
## Description
### **Data Entry Specialist (Excel / CRM / High Accuracy) – Remote**
- **Position Type:** Full-Time, Remote
- **Working Hours:** U.S. Business Hours
### **About the Role**
We’re hiring a **Data Entry Specialist** to ensure critical business data is **accurate, complete, and always up to date** across systems.
- This is not just basic data entry.
- This role is responsible for **data accuracy, consistency, and reliability** — directly impacting decisions across finance, sales, operations, and leadership.
If you’re detail-obsessed and catch mistakes others miss, this role fits you well.
### **What You’ll Do**
### **Data Entry & Accuracy (Core Focus)**
- Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
- Cross-check entries against:
- Invoices
- Contracts
- Customer and HR records
- Identify and fix:
- Duplicate records
- Missing data
- Formatting inconsistencies
### **Data Cleaning & Maintenance**
- Standardize datasets using:
- Filters
- Pivot tables
- Formulas
- Apply consistent:
- Naming conventions
- Categories
- Data structures
- Perform weekly audits to maintain data quality
### **File & Record Management**
- Organize and maintain files in:
- Google Drive
- Dropbox
- Microsoft SharePoint
- Ensure all files are:
- Structured
- Searchable
- Version-controlled
- Audit-ready
### **Reporting & Cross-Team Support**
- Generate daily/weekly reports:
- Transaction logs
- Status updates
- Data audit summaries
- Support:
- Finance (AR/AP entries)
- Sales (lead/contact updates)
- HR (employee records)
### **Compliance & Data Security**
- Maintain strict confidentiality of sensitive data
- Ensure compliance with:
- GDPR
- HIPAA
- CCPA
### **Process Improvement**
- Identify recurring data issues
- Recommend:
- Automation opportunities
- Better templates
- Improved workflows
- Help reduce manual errors over time
### **What Makes You a Strong Fit**
- You notice errors instantly
- You are highly consistent and disciplined
- You are comfortable with repetitive, high-volume work
- You take ownership of data accuracy
### **Required Experience & Skills**
- 1–2 years of data entry, clerical, or admin experience
- Strong proficiency in:
- Excel / Google Sheets (filters, pivots, formulas)
- Experience with CRMs like:
- Salesforce or HubSpot
- High typing speed with strong accuracy
- Strong attention to detail
### **Nice to Have (Top Candidates)**
- Experience in high-volume environments (finance, e-commerce, healthcare)
- Basic SQL or scripting knowledge
- Familiarity with data cleaning tools
- Exposure to compliance-heavy workflows
### **What a Typical Day Looks Like**
- Enter and update data across CRM and spreadsheets
- Audit records for accuracy and completeness
- Clean datasets (duplicates, missing fields, formatting)
- Cross-check data with source documents
- Generate reports for internal teams
- Organize and maintain digital records
- **In short:**
- You ensure **the business can trust its data 100% of the time**.
### **Key Metrics (KPIs)**
- Typing accuracy ≥ 98%
- Error rate < 1%
- Same-day or next-day data updates
- Reports delivered on time
- Clean, structured, audit-ready datasets
### **Why This Role Stands Out**
- Clear, structured work environment
- High ownership over data quality
- Direct impact on business decisions
- Opportunity to grow into:
- Data Analyst
- Operations Analyst
- Reporting Specialist
### **Apply Now**
If you
- Care about precision
- Work fast without sacrificing accuracy
- Take pride in clean, organized data
This role is a strong fit.
## Apply
[Apply at Pavago](https://apply.workable.com/pavago/j/4671A5E351/apply)
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