Accounts Payable Specialist

Responsibilities

• Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices
• Process vendor payments via checks, ACH, and other approved methods
• Reconcile vendor statements and research invoice, credit, and payment discrepancies
• Proactively manage AP exceptions and resolve outstanding issues

Maintain vendor records, W-9s, and payment documentation

• Review invoices against purchase orders, contracts, and approval requirements
• Partner with Operations and Project Managers to resolve invoice and payment questions
• Assist with month-end close, account reconciliations, and AP reporting
• Monitor outstanding invoices and payment schedules to ensure timely payments
• Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency

Qualifications

3–5 years of accounts payable experience preferred

• Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments
• Microsoft Dynamics Great Plains experience required

Strong Excel skills, including VLOOKUPs and PivotTables

• Experience working with ERP/accounting systems; CRM exposure is a plus
• Degree in Accounting, Finance, Business, or related field is a plus
• Strong attention to detail and ability to research and resolve discrepancies
• Solid communication skills with a personable, collaborative approach
• Ability to manage multiple priorities and meet deadlines

Why Join?

Contract-to-hire opportunity with potential for a long-term position

• Join a newly restructured accounting department with an opportunity to help strengthen AP processes
• Collaborative seven-person team with direct exposure to the Controller
• Opportunity to work cross-functionally with project and operations teams