jobapplier

Personal Assistant

Hireframe

Responsibilities

  • Join live calls to take dictation and detailed notes (pricing, action items/next steps, or dates)
  • Read emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies out to customers/the office.
  • Keep the owner organized by tracking to-dos and important follow-ups.
  • Update and maintain spreadsheets, logs, and other admin files.
  • Provide light admin support as needed (e.g., scheduling, reminders)
  • Help to organize ideas regarding business growth that come up and the next steps needed to make it happen. Offering assistance where possible.
  • Build relationships with pool service subcontractors and stay connected with them for potential customer referrals.
  • Maintain regular contact, following up every month or two to keep relationships active. Track all outreach on a shared spreadsheet
  • A rough script will be provided, but comfort with improvisation is important

Requirements

  • Confident, proactive, and comfortable taking initiative
  • Strong ability to follow directions and execute tasks accurately
  • Positive, professional attitude
  • Fluent in English and Spanish, both written and spoken

Fast and accurate typing skills

  • Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks
  • Experience with English dictation, transcription, note-taking, or similar tasks

Personal Assistant

Hireframe · Mexico (Remote) · Full-time · Posted 2026-10-05

Description

We are seeking a highly dependable and proactive Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.

The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment.

_Schedule: Monday–Friday, 11:00 AM–8:00 PM; Saturday, 10:00 AM–2:00 PM (US Pacific Time)_

Requirements

  • Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)
  • Comfortable with occasional referral-focused calls; this will make up approximately 10% of the role. No sales quotas or call volume targets. Customer service experience is a plus.
  • Available to work on Saturdays
  • Must be based in Mexico

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

Permanent remote work flexibility

Paid Time Off

Health Maintenance Organization (HMO) coverage

Annual performance bonuses

Dedicated coaches offer an extra channel of support and skill-building

Opportunities for professional growth

  • \* Applicable for full-time permanent roles
  • At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

Learn More

Stay updated on open roles and industry insights.

Follow us on

  • [Instagram](https://www.instagram.com/hireframe?igsh=MW15am5hem9tNnV5cQ%3D%3D&utm_source=qr)
  • [Facebook](https://www.facebook.com/profile.php?id=61579140823276&mibextid=wwXIfr&rdid=ZuLtKxs0JAAY03F5&share_url=https%3A%2F%2Fwww.facebook.com%2Fshare%2F1BCYoJdzge%2F%3Fmibextid%3DwwXIfr#)
  • [LinkedIn](https://www.linkedin.com/company/hireframe/posts/?feedView=all)
  • [YouTube](https://www.youtube.com/@Hireframe)
  • Visit our website: [www.hireframe.com](http://www.hireframe.com/)[](https://www.hireframe.com/)

Tune in to our What Worked podcast

Check out [What Worked podcast](https://www.youtube.com/@WhatWorked), hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.

Apply

[Apply at Hireframe](https://apply.workable.com/hireframe/j/4344AAA723/apply)