Executive Assistant

Responsibilities

• Part systems builder—you’ll design the workflows, tools, and operating rhythms that keep priorities organized and moving.
• Own executive time with a point of view. Manage complex calendars, anticipate conflicts, make informed tradeoffs, and ensure our leaders focus on the work that creates the most value.
• Keep leaders ahead of what’s coming. Track priorities and commitments, surface blockers, and ensure executives have the context and preparation required for important decisions and meetings.
• Build systems that create leverage. Design lightweight workflows and communication rhythms that improve organization, alignment, and follow-through across the executive team.
• Serve as a communications operator. Draft and coordinate executive communications, synthesize inbound information, and translate it into clear priorities and recommended actions.
• Make execution feel seamless. Own travel, expenses, Board and investor logistics, leadership meetings, offsites, and occasional personal support with exceptional care and attention to detail.

Requirements

• Excellent written communication, including the ability to synthesize complex information and write clearly in someone else’s voice.
• Sharp prioritization instincts, exceptional judgment, and the ability to hold significant context while making decisions independently.
• Presence, composure, and discretion that allow you to earn trust quickly and remain effective under pressure.

Work Location

This role is based in Palo Alto, CA and is primarily in office. It requires flexibility and responsiveness, including support outside standard business hours.

To support our team, we offer

• Commuter benefits to ease your travel
• Lunches and snacks to keep you fueled

A

collaborative, high-growth environment where you’ll work closely with talented teammates across the company

Expectations (In this role, you will)

Work smarter with AI. Use Claude and other tools to improve research, preparation, communication, and workflows while exercising sound judgment with confidential information.

Experience (What we look for)

3+ years of experience in executive support, administrative coordination, or a similar fast-paced role. We care more about the complexity and impact of your work than a specific number of years.

Startup experience and prior support of founders or C-level executives strongly preferred.

Upward management as a craft—you anticipate what leaders need, keep them organized and accountable, and make them more effective without creating unnecessary overhead.

Strong systems thinking and a track record of improving processes, workflows, and tools.

Genuine enthusiasm for AI and demonstrated ability to use technology to work faster and more effectively.

Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly.

This environment will not be right for everyone. The right person will be energized by high expectations, close partnership with our co-founders, and the opportunity to help build a company with significant long-term potential.

Perks and Benefits (What we offer)

Competitive salary and equity in a high-growth startup

Multiple health benefit options

• Responsible Time Off
• 401(k) matching

Opportunities and support for major career growth

Annual Company offsite event (Mudfest!)

The starting salary range for this role is $120,000-$135,000. This information will reflect the base salary range for the position based on current market data, which may be subject to change. The candidate’s skills, experience, and other relevant factors will determine the exact compensation.

Company Overview (Who we are)

Mudflap is on a mission to transform trucking and logistics by leveling the playing field for owner-operators and small fleets. Backed by QED, Matrix Partners, Commerce Ventures, NFX, and 500 Startups—and recognized on the Forbes Fintech 50—our team brings experience from Disney, Uber, Procore, DoorDash, Google, Meta, Capital One, Affirm, and Brex.

Here are the core values that we believe in and look for in new teammates:

Be Customer Obsessed

We deeply understand customer needs and put our customers at the center of everything we do

Make it Count

Act like an owner by focusing on the impact of your work

Find a Way

Be a creative problem solver who pushes past roadblocks to win for our customers and our teammates

Sweat the Details

We keep our standards high and achieve them by paying attention to every detail

Be Curious

Use a growth mindset to question assumptions, take calculated risks and stretch the boundaries of what’s possible