Despatch Planning Administrator

Despatch Planning Administrator Your Manager: Despatch Planning Team Leader Team: Supply Chain Location: Kilmalid, Dumbarton Contract Type: Permanent Pernod Ricard is a worldwide leader in the spirits and champagne industry, blending traditional craftsmanship, state-of-the-art brand development, and global distribution technologies. Our prestigious portfolio of premium to luxury brands includes Absolut vodka, Ricard pastis, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater gin, Malibu liqueur, and Mumm and Perrier-Jouët champagnes. Our mission is to ensure the long-term growth of our brands with full respect for people and the environment, while empowering our employees around the world to be ambassadors of our purposeful, inclusive, and responsible culture of authentic conviviality Chivas Brothers is the Pernod Ricard business dedicated entirely to Scotch whisky. Our award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas, Ballantine’s, Royal Salute, The Glenlivet and Aberlour, which are exported from Scotland to over 100 countries worldwide. As the world’s No.2 Scotch whisky producer with a 1,600-strong team across 26 sites, we are committed to upholding the heritage and pursuing the progress of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe. About the role We are currently hiring a Despatch Planning Administrator to be responsible for Coordinating and maintaining the despatch plan, working with colleagues and partners to support excellent service for internal and external customers What you will do Work with the projected production plan and orders to prepare the despatch programme for full or part loads at internal and external locations Liaise with carriers to book transport and containers in line with plans Make effective use of available slots, working with colleagues to bring orders forward (where appropriate) to support the production plan and ensure requests are processed in a timely and accurate manner Liaise with warehouse to match despatch plan with available resource Coordinate container and vehicle capacity to support efficient movements between sites Work with colleagues to identify and review direct despatch opportunities Ensure all despatch plan documentation is completed correctly and supplied to carrier base in a timely manner Ensure activities are carried out in accordance with HMRC legislation Build effective relationships with freight suppliers, reviewing service levels and sharing any concerns with the freight team Your skills and background

• Clear and confident written and verbal communication skills
• Confident using Excel, or willing to develop your existing knowledge
• A collaborative and customer-focused approach
• An organised approach, with attention to detail and an interest in working with information and data
• Comfortable adapting and working with colleagues when production plans change Why join us? Collective Spirit You will be part of a connected, international community shaped by iconic brands, a performance mindset, and a proud legacy, where collaboration, fun and ambition coexist. Craft your path We empower you to own your career, innovate boldly, and grow alongside our business, surrounded by leaders who value curiosity, energy, and impact. Cultivate the future You’ll help shape a business with a soul — one that cherishes the land, respects communities, and brings good times from a good place, responsibly and sustainably. People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’. We promote inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture, an environment where we can truly be ourselves. We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience. Our mix of benefits
• Competitive salary, along with performance related bonus
• Defined Contribution Pension
• Private medical insurance, including income protection
• Comprehensive Employee Assistance Programme
• Generous annual holiday entitlement (increasing with length of service) plus public holidays
• Pernod Ricard share incentive plan and share ownership plan
• Life Assurance
• An allowance each year to spend on our brands
• Our reward & recognition scheme
• Employee discounts from a range of high street retailers
• Regular events in our very own office bar Learn more about working with Pernod Ricard https://www.pernod-ricard.com/en Learn more about Chivas Brothers https://www.chivasbrothers.com/ Closing Date for Applications: 20th November 2026 Job Posting End Date: 2026-11-21 Target Hire Date : 2026-11-30 Target End Date :