Legal Assistant

Lets Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description The Legal Assistant provides essential support to the Legal and Compliance Department of the insurance company by assisting in legal documentation, regulatory compliance, litigation support, risk management, and stakeholder coordination.

The role ensures the company operates within the framework of applicable Kenyan laws, insurance regulations, and internal policies. The Legal Assistant will work closely with internal departments (such as claims, underwriting, and finance), external legal counsel, and regulatory bodies such as the Insurance Regulatory Authority (IRA).

Key duties include legal research, contract review, compliance monitoring, document management, and supporting internal legal awareness. This position requires a detail-oriented, organized, and proactive individual with foundational legal knowledge and an understanding of the Kenyan insurance and regulatory environment. 1. KEY TASKS AND RESPONSIBILITIES A.

Claims Management: Review, evaluate and give legal opinions on liability claims including personal injury, property damage, and third-party recoveries Assess merits of claims and advise on appropriate strategies including settlement, litigation, or repudiation Draft legal letters, settlement agreements, and legal notices relating to claims resolution Conduct all initial research and provide information to the Lawyer Draft the first copy of legal documents Manage all administrative responsibilities in the legal office Raising payments and assisted inputting client data into client online files and reached out to clients on updates and handling queries B.

Litigation Oversight: Following up on court cases involving the company including defense and recovery suits Responsible for ensuring that the court diary is well maintained and always up to date Liaise with external advocates and monitor progress of claims-related litigation to ensure effective representation and timely reporting Visiting the registry to get updates on the company matters pending in court and judgments and rulings Assisting in the preparation of court pleadings, affidavits, and other litigation documents Liaising with external advocates handling cases for the company Coordinating court attendances, hearings, and filing deadlines Maintaining and updating litigation trackers C.

Risk & Compliance: Handle claims in compliance with relevant insurance laws, regulations, policy terms, and industry practices Maintain updated records and reports of ongoing and concluded matters Maintain an up-to-date compliance calendar and track deadlines Ensure timely escalation of compliance issues to the Legal Counsel, Risk & Compliance Manager D.

Internal Support & Training : Respond to internal queries on legal procedures, policy compliance, or documentation Conduct internal legal training and sensitization on claims processes, court procedures, and compliance requirements Booking appointed and coordinated appointments and meeting be it virtual or physical E.

Stakeholder Engagement: Provide legal documentation on large or complex claims as required Assisting in reaching out to clients when they are required before court as witnesses in good time Collaborating and reaching out to service providers i.e.

investigators, advocates, brokers and other claims professionals to support defensible claims Respond to legal queries from external shareholders regarding claims issues and updates Communicate with clients, gathering necessary documents and information to begin building a case Track deliverables such as court dates, pleadings, legal opinions, and timelines 3.

SKILLS AND COMPETENCIES In-depth knowledge of insurance law, civil procedure, and claims handling Strong analytical and problem-solving abilities High integrity and strong professional ethics Proficiency in legal research and drafting Good interpersonal and communication skills Ability to work under pressure and manage multiple matters simultaneously Familiarity with the Advocates Remuneration Order and Civil Procedure Act 4.

KEY PERFORMANCE INIDCATORS (KPIs) Compliance with regulatory/legal reporting requirements Turnaround time in claims litigation processes Timeliness and quality of support in preparing legal opinions on claims Accuracy and completeness of litigation documentation Turnaround time in supporting claims litigation processes Efficiency in legal cost tracking and administrative support for budget management 5.

QUALIFICATIONS Diploma in Law from a recognized university At least 5–7 years of post-school experience in legal practice, preferably with focus on insurance litigation, claims, or corporate law Experience in an insurance company or legal practice handling insurance matters is highly desirable Additional training in insurance law, compliance, or risk management Strong understanding of Kenyan Insurance Law and relevant legislation (Insurance Act, IRA Regulations), Legal drafting and document review procedures and Court processes and litigation support 6.

ANTI-MONEY LAUNDERING (AML) EXPECTATION The incumbent will be responsible for ensuring adherence to, implementation of, and adoption of Compliance, Anti-Money Laundering (AML), and Sanctions-related policies, procedures, and process requirements within Old Mutual and its subsidiaries.

This includes execution of customer due diligence processes, ensuring compliance with Know-Your-Customer (KYC) standards, conducting ongoing and enhanced due diligence, and maintaining data quality. Additionally, the role involves identifying and monitoring potential AML, Sanctions, or Compliance breaches and unusual activities, and escalating these concerns to the Risk and Compliance Office for further action.

Skills Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling Competencies Collaborates Communicates Effectively Drives Results Ensures Accountability Plans and Aligns Tech Savvy Education NQF Level 3 & NQF Level 2 - Below school leaving Closing Date 19 November 2026 , 23:59 The Old Mutual Story!