Project Logistics Coordinator

Location

Nussir Project Site (Kvalsund),  Hammerfest, Troms og Finnmark, Norway (On Site)

Type

On site at the Nussir Project Site

Duration

Full-time

Reporting Line

Materials Management & Warehouse Lead

JOB DESCRIPTION

Project Logistics Coordinator – Freelance

Project

International Mining Project – Norway

Contract

Freelance

Reporting: Directly to the Lead Inspection, Expediting & Logistics

Role Purpose

• Provide day-to-day logistics coordination from PO follow-up and preliminary shipping data through cargo readiness, shipment release, transport execution and final delivery. The role requires strong autonomy, ownership and proactive follow-up
• , with a focus on obtaining reliable information early, anticipating logistics constraints and driving actions to closure with suppliers, the PMC, freight forwarders and internal project teams.

Key Responsibilities

Maintain direct logistics follow-up with vendors from PO placement and preliminary shipping data through readiness for collection.

Obtain and review Preliminary / Final Packing Lists and required shipping information: package IDs, quantities, dimensions, net/gross weights, CBM, packing type, Incoterm / named place, readiness date, lifting / COG information and DG / export-control data where applicable.

Identify missing, inconsistent or incomplete vendor logistics information and follow up until resolved before shipment execution; monitor PO evolution and anticipate upcoming logistics requirements.

Coordinate the shipment release / SRN process with the PMC, ensuring required documentation, packing / securing evidence and release checks are complete.

Issue validated shipment information to the appointed freight forwarder and coordinate transport requirements, priorities and required delivery dates.

Control freight execution from booking to final delivery, including collection, routing, ETD / ATD, ETA / ATA, customs status, POD and any deviations requiring action.

Maintain the Overall Shipment Tracker and ensure logistics milestones, shipment references, dates and status are accurate, current and communicated promptly.

Prepare transport RFQs and analyse quotations for price, routing, transit time, validity, exclusions and surcharges; challenge unsuitable or non-competitive solutions and support shipment cost control.

Coordinate OOG / project cargo requirements with Engineering, vendors and logistics providers, including dimensions, weights, COG, lifting points, handling requirements, transport studies, permits and route constraints where applicable.

Coordinate shipping and customs documentation with vendors, freight forwarders and customs representatives; verify document completeness and escalate customs, compliance or release risks before dispatch.

Coordinate shipment priorities and delivery sequence with Expediting, Procurement, Engineering, Construction and Site; escalate readiness, documentation, transport or delivery risks that may affect the project schedule.

Support logistics KPI reporting, including RFQ turnaround, RTF-to-booking, ETD vs ATD, ETA vs ATA, customs clearance, documentation completeness and logistics-provider performance.

Provide temporary site support to the Warehouse / Materials Manager in Norway when required, for up to approximately 10 weeks per year, including incoming transport coordination, unloading planning, receipt follow-up and OS&D support.

Profile

• Minimum 8 years’ experience in international transport / project logistics, preferably in mining, industrial, EPC or energy projects. Strong practical knowledge of air, sea and road freight, Incoterms 2020, shipping documentation, customs processes, RFQ / quotation analysis and shipment tracking. OOG / project cargo experience preferred. Fluent professional English with strong supplier-facing and PMC communication skills.
• The successful candidate must be autonomous, proactive, rigorous, commercially aware and comfortable taking ownership of logistics actions through to closure.