Lease Administration Supervisor

About DLC Management Corp.

• DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation.
• DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate.
• At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.
• Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers.
• Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.

Responsibilities

• Industry-leading training and development

Industry trade shows and event access

• Reporting to the VP of Property Accounting and working under the Lease Administration Manager, the Lease Administration Supervisor will be highly collaborative, working cross-functionally with Legal, Asset Management, Property Management, Accounting, and Tenants to resolve issues, support strategic decision-making, and streamline lease-related processes.
• Skilled in CAM reconciliations, rent billing, critical date tracking, and reporting within fast-paced, high-volume environments.
• Monitor and manage monthly rent rolls, billing schedules, and recurring charges (e.g., base rent, CAM, taxes, insurance).
• Ensure accurate billing in accordance with lease terms as well as oversee annual rent increases, percentage rent calculations, and other lease-related billing.
• Coordinate and review annual Common Area Maintenance (CAM) reconciliations and ensure they align with lease terms.
• Oversee the process to prepare and distribute CAM/operating expense estimates and reconciliations to tenants.
• Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
• Work with property managers and legal teams to resolve lease disputes or concerns.
• Serve as the primary point of contact for lease-related tenant inquiries and issues.
• Support due diligence efforts for acquisitions, dispositions, and refinancing by providing lease data, estoppels, SNDA coordination, etc.
• Maintain and update lease data in property management software (MRI, Yardi, etc.).
• Identify process improvements to increase efficiency and accuracy in lease administration.
• Train and supervise lease administration staff of more than 8 individuals with some of the staff being offshore.

Requirements

• Excellent oral and written communication skills to successfully engage with other departments to gather required information
• Organized and reliable with strong analytical skills and attention to detail Strong interpersonal and communication skills
• Thrives in a fast-paced environment with the ability to prioritize, multi-task and manage tight deadlines

Aptitude to learn new systems quickly

• BS or BA Degree is required.
• 2-3 years of lease administration experience.
• Experience in lease administration or reading/interpreting lease language a plus.

Preferred

• Knowledge of the MRI, Yardi, LeaseProbe and VersaPay software preferred.

Pay

The expected salary range for this position is between $90,000 and $100,000.

The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

Benefits

• Compensation and Benefits: Competitive pay 401K company match
• Medical, Dental, and Vision Insurance Work-Life Balance: Hybrid work model 20+ paid days off annually 13+ paid holidays in addition to PTO Paid parental leave
• Open door policy