FMLA Attendance Coordinator

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Closing Date: 11/08/2026 Type of Position: Professional Staff - Project/Program Administration Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity.

We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks ( available for benefits eligible positions only ): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution.

The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy.

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All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department: ICE | NRSL Workforce Management Team Department's Website: Summary of Job Duties: The FMLA Attendance Coordinator provides tracking and oversight for reconciliation of absence documentation for all employees with active (continuous and intermittent) FMLA status across all nursing areas where attendance tracking is maintained by the Workforce Management Team.

The FMLAC, a specialized position within the Workforce Management Team, will interact with the FMLA Absence Resources Team through the website application and directly, with ADONs/Staffing Office, Nursing Directors/Clinical Services Managers and staff with active FMLA designation to ensure accurate documentation and coding of employee absences consistent with Absence Resources determination and UAMS policies (time and attendance, FMLA, payroll).

The FMLAC collaborates with the Clinical Payroll Manager, ADONs, Nursing Directors and CSMs to identify organizational opportunities for improved accuracy of FMLA absence tracking, needed procedural changes and clarifications to enhance the effectiveness of the unit’s FMLA reporting/tracking processes. Serves as an expert on FMLA Policy execution for staff and leadership.

This position requires expert knowledge of the UAMS Attendance Policy, UAMS FMLA Policy and UAMS and Nursing Policies related to staffing and payroll as well as proficiency in use of Microsoft Excel, Microsoft Word, UKG- WFM, PBI Attendance Report generation, Workday Workforce Reporting, EDN processes and FMLA Absence Resources website application report generation.

Qualifications: Required: Bachelor’s Degree or Associate's Degree plus 2 years of experience Excellent organizational and interpersonal skills with the ability to delegate and follow-up. Ability to work independently and interdependently. Proficient in Microsoft Word and Excel.

The ability to become proficient in Workday Reports and EDN process, PBI report generation, UKG- WFM system and FMLA Absence Resources web application.

Preferred: Bachelor’s degree in business or healthcare administration Proficient in Microsoft Office Suite Qualifications Equivalencies: Additional Information: KEY RESPONSIBILITIES 75% Performs the role of Workforce Management FMLA Coordinator : FMLA Absence Reconciliation: Reviews all absences of nursing employees with active FMLA protection.

Reviews all absences identified at time of notification by employees as FMLA protected (continuous and intermittent). Verifies employee FMLA status as determined by FMLA Absence Resources and OHR Leave Administration team. For intermittent leave requests, confirms employee’s notification of Absence Resources of the absence within 48 hours and the determination of protection of the hours by Absence Resources.

Ensures that pay codes entered in relation to employee absence are consistent with Absence Resources determination, appropriate FTE hours of the employee, UAMS payroll and time and attendance policies. Collaborates with Workforce Management Coordinators to ensure accurate attendance tracking for absent hours deemed unprotected by Absence Resources.

Collaborates with Clinical Payroll Staff, Staffing Resource Coordinator, ADONs, and CSMs in relation to FMLA related absences. Communicates employee discrepancies in compliance with FMLA requirements resulting in unexcused absences to Workforce Management Team for documentation and to CSM for action as necessary.

Monitors FMLA records and generate periodic reports to identify utilization patterns, ensure accurate leave tracking, and demonstrate compliance with applicable organizational policies. 25% FMLA Absence Documentation Process Effectiveness: Routinely interacts with Clinical Payroll Manager and staff, ADONs, Nursing Directors and CSMs to identify necessary program enhancements insuring consistent FMLA policy execution, organizational cost effectiveness in relation to FMLA absences.

Proactively addresses concerns identified by unit managers and directors. Prepare and analyze reports demonstrating FMLA utilization, leave trends, employee usage, and compliance with FMLA requirements and organizational leave policies. Other duties as assigned. Salary Information: Commensurate with education and experience.

Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check, Sex Offender Registry This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification).

A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: N/A Frequent Physical Activity: Feeling, Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking Occasional Physical Activity: Crouching, Kneeling, Reaching, Standing, Walking Benefits Eligible: Yes