Accounts Payable Specialist

The Accounts Payable Specialist supports full-cycle vendor billing, subconsultant invoices, project cost coding, and lien waivers. The role bridges traditional accounting with project-based financial tracking to ensure smooth cash flow across multiple job sites. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

About Parkhill

• This is a full-time position paid bi-weekly on a hourly basis.
• Life at Parkhill At Parkhill, Building Community is the reason we exist.
• We invest in extraordinary people who love investing in their communities.
• We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve.
• Increase your impact with our team of passionate collaborators.
• Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.
• Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Processes vendor, consultant, and subcontractor invoices accurately and in accordance with established procedures and approval requirements
• Reviews invoices for accuracy, completeness, appropriate documentation, and proper general ledger, project, and phase coding
• Enters invoices and related financial information into the accounting system and maintains accurate accounts payable records
• Coordinates invoice approvals with project teams, Project Accountants, and other internal stakeholders to support timely processing and payment
• Reconciles vendor statements, researches discrepancies, and resolves outstanding invoice and payment issues
• Responds to vendor, consultant, and subcontractor inquiries regarding invoice status, payment timing, and account discrepancies
• Maintains vendor records and supporting documentation, including tax forms, banking information, lien waivers, and certificates of insurance when applicable
• Assists with payment processing, including preparing payment runs and reviewing invoices for payment readiness
• Supports month-end and year-end close activities by reviewing outstanding invoices, identifying accrual needs, and providing requested documentation
• Maintains organized records and follows established accounts payable policies, internal controls, and documentation requirements
• Identifies invoice processing issues and recommends opportunities to improve accuracy, efficiency, and workflow consistency
• Other duties as assigned

Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered
• Two or more years of accounts payable or related accounting experience preferred
• Experience processing high volumes of invoices and managing multiple priorities in a deadline-driven environment
• Working knowledge of invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles
• Strong attention to detail and ability to identify and resolve discrepancies
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong organizational, communication, and customer service skills
• Ability to collaborate effectively with vendors, project teams, and accounting personnel

Preferred

• Experience with accounting or enterprise resource planning (ERP) systems preferred
• Experience with project-based accounting, including project and phase coding, consultant invoices, or subcontractor payments, preferred

Benefits

• We offer a comprehensive benefits program that supports the whole person.
• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• mental health care, culture committees, wellness program, charitable giving match.