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Project Controller

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The Project Controller supports the project management teams by utilizing company tools and systems to monitor and maintain the health of projects and ensure proper invoicing practices.

Responsibilities

  • Proposal Document Review: Ensure all project initiation documentation is accurate and complete.
  • Initiate and configure new projects, ensuring all details are accurate and aligned with organizational standards.
  • Ensure all relevant documents are saved in the project folder.
  • Proposal, Budget Tables, MSA/PO, NTP, etc.
  • Maintain accurate tracking of resource allocation and personnel forecasts.
  • Generate, review, and adjust invoices in alignment with project progress.
  • Coordinate invoice pre-approvals and client uploads.
  • Prepare and manage client required documentation related to the invoice.
  • Send invoices and follow up as needed to ensure timely payments.
  • Create and maintain reports on budgets, margins, invoices, and overall project status.
  • Review aging reports to monitor outstanding receivables.
  • Assist in the creation of Change Orders and ensure all updates are accurately reflected and properly aligned within systems.
  • Participate in regular project health and invoicing meetings with Project Managers.
  • Escalate any project related issues to Project Managers.
  • Project Closeout Close projects in systems.
  • Ensure all project related costs are entered.

Requirements

  • Strong analytical and organization skills
  • Excellent communication and interpersonal skills
  • Great attention to detail A high aptitude for learning and retaining new knowledge

Strong sense of self-management and independence

  • Knowledge of project life cycle phases and contract management
  • Able to work independently and with the team.
  • Encompass Services, LLC is an equal opportunity employer.
  • Qualified applicants will be considered for employment without regard to age, race, color, religion, gender, marital status, sexual orientation, gender identity, national origin, veteran or disability status.
  • This position requires that you are eligible to work in the United States.
  • Encompass Services, LLC will not sponsor visa applications for this position.

Archive job folder ~90 days.