Vendor Contract & Reconciliation Analyst II

As a Vendor Contract & Reconciliation Analyst, you will play a key role in delivering financial and contractual clarity across Astreya's managed portfolio.

Responsibilities

• In this dynamic position within our Vendor Management Office, you will bridge the gap between executed contracts and actual procurement spend.
• You will take ownership of contract integrity—ensuring records, term dates, and legal entity details are accurately tracked—while performing financial reconciliations to eliminate cost variances and ensure complete spend visibility.
• By ensuring seamless alignment between contracts, purchase orders, and invoices, you will drive compliance, mitigate financial risk, and deliver audit-ready spend intelligence.
• If you thrive on solving complex reconciliation challenges, creating single-source-of-truth accuracy, and empowering strategic business decisions, this role offers an exceptional opportunity to make a measurable operational impact.
• KEY RESPONSIBILITIES 1.
• Contract Integrity & Verification Verify which contracts in the managed portfolio are genuinely active, distinguishing live agreements from expired, superseded and terminated records.
• Confirm each record against the executed agreement rather than against a secondary system, so the source of truth is the contract itself.
• Identify records that are incomplete, duplicated or inconsistent, and drive them to correction through the governed workflow.
• Flag agreements approaching expiry or auto-renewal early enough for a decision to be taken.
• Maintain a traceable audit trail for every correction to a contract record.
• 2.
• Metadata Aggregation & Portfolio Mapping Aggregate contract metadata across the portfolio — expiry and renewal dates, contracting legal entities, contract identifiers, values and commercial basis.
• Map contracts to the suppliers, cost centres and purchasing records they relate to, so spend can be traced from agreement to transaction.
• Normalise supplier and entity naming so a single supplier resolves to one portfolio view rather than several.
• Maintain the portfolio view as agreements are signed, amended, renewed and retired.
• Produce the portfolio extracts the vendor management office and procurement rely on.
• 3.
• Financial Reconciliation Cross-check executed contracts against the procurement systems to identify variances between contracted cost, invoiced amounts, maximum total cost and purchase order values.
• Investigate each variance to a root cause — amendment not reflected, order raised against the wrong value, invoicing outside the agreed basis, or a stale contract record.
• Escalate variances that indicate over-commitment, over-invoicing or spend approaching a contractual ceiling.
• Confirm and document variances that are legitimate, so the same question is not reopened next cycle.
• Support accrual accuracy and spend reporting with reconciled figures.
• 4.
• Reporting, Controls & Improvement Produce recurring reconciliation and contract integrity reporting to the agreed cadence.
• Maintain the evidence set so reconciliation conclusions can be defended under audit.
• Track reconciliation exceptions to closure with owners and dates.
• Identify systemic causes behind recurring variances and propose process or control changes.
• Automate repeatable checks and extracts where the volume justifies it.
• & SERVICE LEVELS Indicative performance targets for the role; final service levels are confirmed on engagement and measured per service line.
• complete the reconciliation cycle on schedule, covering the full portfolio in scope.
• 100% of approaching expiries and auto-renewals surfaced within the agreed notice window.
• reconciliation conclusions supported by retrievable evidence.
• provide a meaningful technical update on 90% of requests within 2 business hours.
• sustain ≥95% of responses rated Excellent or Good.
• advanced spreadsheet work, plus BI and reporting platforms for portfolio and variance reporting.

Requirements

• sustain ≥99% accuracy on active-status, expiry, entity and identifier fields across the managed portfolio.
• every identified variance either resolved or documented with a root cause and an owner.
• the procurement platform and SAP for purchase orders, invoices and spend records.
• enterprise ticketing for exception tracking and audit trail.
• SKILLS & EXPERIENCE Mandatory 3–6+ years in contract administration, procurement operations, vendor management or financial reconciliation.
• Demonstrated reconciliation experience across two or more systems, with the persistence to drive a variance to root cause rather than logging it.
• Accurate extraction of commercial terms from executed agreements — values, ceilings, term dates, renewal mechanics and contracting entity.
• lookups, pivots and validation across large data sets.
• Understanding of the purchase order to invoice flow and where it breaks against a contract.
• Clear English communication with procurement, finance and vendor management stakeholders.
• Willing and able to work a shift-based roster, including night shifts, from the Hyderabad delivery centre.
• Preferred Contract lifecycle management platform experience.
• SAP or comparable ERP exposure to spend and purchasing data.
• BI or reporting build experience on contract and spend portfolios.
• Audit or internal controls background.
• Contract management or procurement certification, or working towards one.

Ticket Quality

sustain ≥95% against the weighted quality scorecard, which is weighted toward technical accuracy, then completeness, timeliness and communication.

TOOLS & SYSTEMS Contract systems

the contract repository and contract lifecycle management tooling holding executed agreements and their metadata.