Recruitment & HR Coordinator

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly.

Who We’re Looking For

We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters.

This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You’ll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite.

The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve.

Where You’ll Make an Impact

Recruiting Coordination & Candidate Experience

Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook

Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication

Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit

Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools

Support job posting creation and management across recruiting platforms

Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities

Conduct professional reference checks and maintain appropriate documentation

Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously

Recruiting Support

Provide additional recruiting support during periods of high volume

Source prospective candidates through LinkedIn and other recruiting channels

Review resumes and applications against position requirements

Conduct initial candidate outreach and, as needed, preliminary screening conversations

Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks

Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve

HR, Onboarding & People Operations

Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite

Welcome new employees and help provide a positive, organized first-day experience

Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records

Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign

Maintain accurate employee records and HR documentation within BambooHR and related systems

Assist with benefits administration and employee questions

Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping

Assist with employee engagement initiatives, company events, and other people-focused programs

Generate recruiting and HR reports and maintain accurate data across people systems

Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows

Rockville Site Support

Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors

Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences

Help coordinate employee events, meetings, and culture-building activities at the Rockville location

Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment

What It Takes

1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role

Ability to work onsite at Quantum Space's Rockville, Maryland headquarters

Experience using Greenhouse (ATS)

Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously

Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities

Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees

Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually

Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook

Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint

Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign

Strong written and verbal communication skills

Sound judgment when handling confidential candidate and employee information

Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support

Strong problem-solving, administrative, and customer-service skills

Nice-to-Have Experience

Experience using BambooHR or another Human Resources Information System (HRIS)

Experience with candidate sourcing, resume screening, and preliminary candidate interviews

Experience supporting onboarding, employee lifecycle administration, and personnel record management

Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping

Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment

Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field

Experience coordinating employee engagement, training, company events, or culture initiatives

What You’ll Get

Ownership – Play an important role in building and supporting the talent and people operations infrastructure that powers our mission.

Impact – Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies.

Variety – Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture.

Growth – Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership.

Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing.

Base Salary

$70,000 to $95,000

The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.

Additional Requirements

To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Apply now. Join us in building the next generation of spacecraft.