Service Administrative Assistant

Service Administrative Assistant Who We Are AMPAM Parks Mechanical specializes in multifamily residential construction. The company’s core strength is its design-build model that allows clients to minimize risk, shorten construction schedules, and accelerate building occupancy.

Responsibilities

• We’re Looking For The Service Administrative Assistant provides comprehensive administrative and operational support to the office while primarily assisting the service department.
• This position serves as a central resource for maintaining an efficient workplace and ensuring employees have the equipment, supplies, and support needed to perform their jobs effectively.
• The Service Administrative Assistant works closely with the Service Manager while providing exceptional internal customer service and maintaining organized office operations.
• (But not limited to the following) General Office Administration: Manage office supply inventory and coordinate general office purchasing.
• Answer phones & greeting visitors Assist with A/R invoicing Order supplies from approved vendors and monitor inventory levels.
• Receive, organize, and distribute office deliveries.
• Assist with general administrative projects and special assignments as requested.
• Provide administrative support to multiple departments as needed.
• Serve as backup support for the Service Department during periods of increased workload or employee absences.
• Assist with cross-department projects and operational initiatives.
• Perform other administrative duties as assigned to support business operations.

Requirements

• High School Diploma or equivalent required.
• Minimum 2 years of administrative assistant, office coordinator, or executive support experience.
• Experience supporting multiple departments in a fast-paced office environment.
• Experience supporting operations within the construction, fire protection, or service industry preferred.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Outstanding customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to learn new software systems and technology platforms.
• Strong problem-solving skills and initiative.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently while supporting multiple departments.
• Prolonged periods of sitting and computer work.
• Frequent walking throughout the office and warehouse.
• Ability to operate standard office equipment.
• A successful Service Administrative Assistant is proactive, organized, and resourceful, ensuring the office operates smoothly while supporting employees across multiple departments.
• This individual keeps supplies stocked, technology organized, travel coordinated, invoices processed, and new employees equipped for success.
• Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship

Preferred

• Experience coordinating office technology, purchasing, and vendor management preferred.

By providing dependable administrative support and serving as a backup resource where needed, the Service Administrative Assistant contributes to an efficient, productive, and well-organized workplace.