Executive Secretary

"Why work for Accor?

Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

About AccorHotel

• We are far more than a worldwide leader.
• We welcome you as you are and you can find a job and brand that matches your personality.
• We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
• By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.

Responsibilities

• Key Deliverables and Responsibilities Planning and Organizing Schedule Management: Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate events, meetings, and conferences, ensuring all logistical requirements are met.
• Prepare and manage correspondence, minutes of meetings, reports, and documents, ensuring they are professionally formatted and error-free.
• Assist in the planning and execution of projects and initiatives as directed by the General Manager.
• Serve as the primary point of contact between the General Manager and internal/external stakeholders, ensuring clear and timely communication.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Organize travel itineraries, accommodations, and related logistics for the General Manager and senior management team.
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Ensure the smooth running of the General Manager's office, including maintaining office supplies and equipment.
• Maintain accurate and up-to-date records, including filing systems, contact lists, and databases.
• Assist in monitoring and managing the departmental budget, ensuring expenditures are tracked and reported accurately.
• Ensure compliance with hotel policies and procedures, particularly in relation to administrative processes and data management.

Requirements

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• Minimum of 5 years of experience in an executive assistant or administrative role, preferably within the hospitality industry.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.
• Strong interpersonal skills and the ability to build relationships at all levels.
• Keen attention to detail and accuracy in all tasks.
• Self-starter who can anticipate needs and take initiative.
• Ability to adapt to changing priorities and work effectively under pressure.
• Collaborative approach and ability to work well within a team.
• Bachelor's degree in Business Administration, Hospitality Management, or a related field is required.
• Minimum of 5 years of progressive experience in an executive assistant or administrative support role, with preference given to candidates with hospitality industry experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Demonstrated expertise in calendar management and scheduling systems.
• Proficiency in database management and record-keeping systems.
• Exceptional organizational and time management capabilities with proven ability to manage multiple priorities simultaneously.
• Superior written and verbal communication skills with the ability to communicate effectively across all organizational levels.
• Advanced interpersonal skills with demonstrated ability to build and maintain professional relationships.
• Demonstrated ability to work effectively under pressure while maintaining accuracy and attention to detail.
• Strong commitment to confidentiality and professional discretion when handling sensitive information.
• Proactive approach with the ability to anticipate needs and exercise independent judgment.
• Adaptability and flexibility in responding to changing organizational priorities and requirements.
• Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes’ drive to DIFC, World Trade Centre and just 15 minutes’ drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city’s favoured destinations for business or leisure.